3.0 ERMU MINUTES 03-10-2009 - Laserfiche WebLink

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Page 7 Regular meeting of the Elk River Municipal Utilities Commission February 24, 2009 of option two was reviewed. When asked, John Dietz commented that these positions would not need to have job postings but Commission could go off the recommendations by staff. John Dietz proposed Troy Adams would be promoted to oversee the Utilities with a title, Director of Operations. Other promotions would also be involved to facilitate the restructuring including a new supervisor of technical services, new crew foreman, and a new inventory foreman. Commission and staff discussed the relationship between City Public Works Director, Water Superintendent, and the Utilities. John Dietz responded that the City Public Works Director would consult and recommend but not be directly responsible for setting rates and budgeting, those would be the responsibility of the Water Superintendent. Jerry Gumphrey commented that Troy should still be involved in the reviews because they are still Utilities employees. John Dietz suggested an April I' implementation with staff filling out the job description questionnaire after 60 days for Riley, Dettman & Kelsey to review for job points and salaries with retroactive pay back to April I". John Dietz moved to approve the recommended staff restructuring effective April 1, 2009. In conjunction with this restructuring, the City Attorney will prepare a memorandum of understanding between ERMU and the City of Elk River that provides for the City's Public Works Director to be the direct supervisor of the Water Superintendent and for the Public Works Director to assist with various functions in the Water Department including input on water projects, water budgets, and water rates. The memorandum is subject to approval by both the Elk River Utilities Commission and the Elk River City Council. Jerry Gumphrey seconded the motion. Motion carried 3-0. Vance Zehringer was hired as interim General Manager for up to a six month period. This will expire as of the beginning of May. Vance suggested working in this capacity to near the end of the six month term to finish work begun to find a wholesale power supplier. Consensus was to extend the contract to April 24, 2009. Other Business John Dietz distributed a Shared Personnel Agreement from Attorney Mark Mathison of Gray Plant & Mooty regarding the HR person. John Dietz moved to approve the Shared Personnel Agreement for City Council approval. Jerry Gumphrey seconded the motion. Motion carried 3-0. John Dietz suggested a limit should be set for future purchases over a certain amount that would need Commissioners approval prior to ordering. This will be discussed further at the next regularly scheduled ERMU Commission meeting.