3.0 ERMU MINUTES 03-10-2009 - Laserfiche WebLink

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Page 2 Regular meeting of the Elk River Municipal Utilities Commission February 24, 2009 5.1 Staff Up -dates Vance Zehringer reported January sales of electric up 9.8% and water up 8.6% from a year ago. Search continues for wholesale power supplier. All potential wholesale power suppliers have asked for confidentiality as applies to rate information. Connexus has requested Elk River Municipal Utilities (ERMU) sign a Confidentiality Agreement prior to discussing any type of rates. The annual report will be discussed at the next City Council meeting on March 2"d. Vance briefed the Commission on the points of interest in the annual report to the Elk River City Council. John Dietz said he was planning on being at the meeting also. Lori Johnson said Attorney Peter Beck has reviewed the Confidentiality Agreement from Connexus. Attorney Peter Beck informed the Commission that any reference to the City of Elk River should be omitted from the Confidentiality Agreement. John Dietz moved to authorize Vance Zehringer to sign the Confidentiality Agreement with Connexus after the wording City of Elk River has been replaced with ERMU. Jerry Gumphrey seconded the motion. Motion carried 3-0. Theresa Slominski updated Commission on the performance report for the Landfill Gas Recovery plant. Capacity factor for the plant in 2008 was above 99%, qualifying them for a $20,363 bonus. An agreement with Sherburne County upon completion of the 4d' engine at the Landfill was a bonus payment in lieu of interest for $12,000. Vance will be presenting this to the Sherburne County board in March. The year end inventory comparisons for the last three years were discussed. An issue occurred regarding a customer dropping off their payment in the drop box in front of the office. The customer was dissatisfied with the day the payment was posted. The drop box does not have proper lighting and does not have a camera for verifying when a payment was dropped off. Staff has secured a bid for installing proper lighting, which is the same lighting as the police department, and adding a camera to the existing security system. The cost for the equipment and installation is $2000. Jerry Gumphrey asked how it would be paid for. Theresa responded it would be paid out of the miscellaneous equipment fund. Jerry Gumphrey moved to approve purchasing the camera and new lighting for the drop box in front of the office. John Dietz seconded the motion. Motion carried 3-0. David Berg said the Earth day Expo will be held in April at the Twin Lakes School. ERMU will have a display and water operator Angela Hauge will be there to hand out information and answer questions. The yearly water quality report is due to customers by July. Some samples were presented differing form the previous form used. The cost associated with the new version of the report is approximately $1000, but could be more informative to the customer. John Dietz asked Lori Johnson if this report form could be included in the City of Elk River's newsletter instead of a separate mailing to the customer, Lori Johnson affirmed. John Dietz directed David Berg to check on the cost, and report back at the March ERMU Commission