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Park & Recreation Commission Minutes August 13, 2003 Page 3 . Vance Zehringer was in attendance at the meeting to review the request. The Commission questioned if this event will conflict with the Central Lutheran Church Rally Sunday event. Mr. Zehringer stated that he has been working with Central Lutheran Church and does not believe it will be a conflict with their event since their event is held in the morning and people for the Ice Cream Social will be coming and going from 11 a.m. to 3 p.m. COMMISSIONER NYSTROM MOVED TO APPROVE THE USE OF LIONS PARK CENTER MEETING ROOM, MAIN SHELTER AND THE BANDSHELL FOLLOWING THE STAFF RECOMMENDATIONS: 1. THAT THE GROUP MUST COORDINATE PARKING TO ENSURE THAT PARKING ONLY OCCURS WHERE ALLOWED AND THE TRAFFIC FLOWS THROUGH THE PARKING LOT AND ON LIONS PARK DRIVE. 2. NO FEE/DEPOSITS BE CHARGED OUTSIDE OF THE FEES OF $75 FOR BUILDING SUPERVISION, $20 FOR THE BANDSHELL, $20 FOR THE ATTACHED SHELTER AND $50 FOR THE MEETING ROOM. 3. FEES AND DEPOSITS LISTED ARE DUE 14 DAYS PRIOR TO THE EVENT. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. . 9A.2. Community Events: NDSU Cycling Club Recreation Manager, Michele Bergh stated that Brandon Charboneau with the NDSU Cycling Club is requesting the use of Hillside Park for a Collegiate Race on Sunday, September 7 from 10 am - 3 pm. They would like to set up either the evening of September 6 or early Sunday morning before the race. They are expecting 30-50 people to attend. Brandon Charboneau was in attendance at the meeting. Commissioner Anderson requested to have a contact to know if the park is open due to any inclement weather. The Commission discussed the fees suggested by staff. Commissioner Anderson asked Mr. Charboneau what was budgeted for facility rental. Mr. Charboneau stated $350. COMMISSIONER ANDERSON MOVED TO APPROVE THE USE OF HILLSIDE PARK SUNDAY, SEPTEMBER 7, 200310AM-3PM FORA COLLEGIATE RACE BY THE NDSU CYCLING CLUB. THE GROUP WILL BE CHARGED A $350 DEPOSIT AS WELL AS A MINIMUM FEE OF $350 AND $4 PER PARTICIPANT FEE OVER 87. COMMISSIONER PAIGE SECONDED THE MOTION. THE MOTION CARRIED 7-0 9.A.3 Community Events: Big Tooth Sweet Tooth Race . Recreation Manager Michele Bergh stated that Brad Wick has requested use of Woodland Trails for his 6th Annual Big Tooth Sweet Tooth cross-countty race on July 31, 2004 from 7 - 11 a.ffi. There have been no problems with this event in the past; therefore, staff recommends no deposit. Mr. Wick prefers to pay the $50 facility use fee.