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Park & Recreation Commission Minutes September 12, 2001 Page 3 . Chair Kuester asked who would be helping with the project. Mr. Fox stated that his troop, as well as other troops he has assisted in the past, are willing to work on the project and that he also will be contacting the neighbors for their participation. Commissioner Dave Anderson stated that he felt the project could be coordinated with city staff to ensure that the proper locates were done and acceptable materials were used. Ms. McPherson suggested that staff purchase the materials and make them available to Mr. Fox at the city street garage. Commissioner Dana Anderson asked when Mr. Fox anticipates completion of the project. Mr. Fox stated that he needs to complete the project by mid-November 2001. COMMISSIONER DANA ANDERSON MOVED TO APPROVE THE CONCEPT PLAN PROPOSED BY ANDREW FOX TO SECURE ACCESS AT GAGNE PARK, AND TO RECOMMEND THE PURCHASE OF MATERIALS FOR THE PROJECT NOT TO EXCEED $800, WITH THE CONDITION THAT THE PROJECT BE COORDINATED WITH CITY STAFF. COMMISSIONER SLADEK SECONDED THE MOTION. THE MOTION CARRIED 7-0. D9.A.2.Minnesota Biathlon - MEA Event Piotr Bednarski of the Minnesota Biathlon stated that their new A-frame shelter building is 90 percent complete and that they hope to have the temporary building (fish house) removed by November. . Mr. Bednarski explained the Biathlon's request to use Woodland Trails Park for a 1-day event on October 14th and a 3-day event to be held Thursday, October 18th, Saturday, October 20th and Sunday, October 21st, 2001. On Thursday, October 14th a running event with approximately 30 participants will be held from 8 - 10:30 a.m. On October 18,20 and 21, roller-skiing events will be held for approximately 65 athletes ages 14 -17. Most ofthe athletes are from Minnesota, but some will be from other states, and will include the U.S. Junior National Team. The park will be used from 8:30 a.m. - noon, with the races lasting approximately 1 hour. He explained that the longest loop in the park will be used on Thursday by some of the older male athletes. Mr. Bednarski stated that most of the trails may accessed by other park users, except during the actual race. The park entrances will be signed and greeters will be posted to let people know what is going on. Mr. Bednarski stated that the Biathlon group would like to discuss a proposal with staff for "in kind" service in lieu of paying fees for use of the park. Commissioner Dave Anderson noted that the rate is currently $500 or 50 hours of service. Mr. Bednarski stated that the Biathlon group has done this type of work on a ongoing basis including picking up trash in the park, maintaining trails and developing new trails. Ms. McPherson stated that she and Phil Hals will work with Mr. Bednarski on this issue and report back to the Commission. COMMISSIONER DANA ANDERSON MOVED TO APPROVE USE OF WOODLAND TRAILS PARK FOR THE MINNESOTA BIATHLON EVENTS SCHEDULED FOR OCTOBER 14, 18,20 AND 21, 2001. COMMISSIONER HUBERTY SECONDED THE MOTION. THE MOTION CARRIED 7-0. .