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Park & Recreation Commission Minutes December 13, 2000 Page 5 . 7. Area Recreation Uodate - Michele Berqh Ms. Bergh stated that she has a number of updates and also two items for discussion. The updates were as noted here: The winter/spring brochure will be delivered January 3rd with the next brochure not scheduled for delivery until June. They will be providing additional promotional material between the two delivery dates. Community Recreation is scheduling the ski club down-hill skiing events for junior and senior high students on Friday evenings. The open gyms are going well and they have conducted a cheerleading class to teach cheerleading fundamentals to interested girls. The first discussion item that the Commission considered from Michele Bergh was the use of Woodland Trails for cross country ski practices by other schools. A second request has now been received from the Coon Rapids Ski Team for practice. The first request came from Champlin-Park High School. The number of practice dates available for the 2000-2001 season are greatly limited due to the number of home meets and the Commission's policy which was established in 1999. Ms. Bergh stated that the lack of available dates for practices in disappointing and that there is potential revenue that is being lost from the lack of available dates. . Commissioner Dave Anderson stated that the policy that was established in 1999 is that practices are allowed Monday, Tuesday, Wednesday, and Thursday evenings unless a meet is scheduled or the day prior to a meet, to allow for grooming. Commissioner Anderson stated that the Elk River cross country ski coach will be receiving a letter from staff regarding the practice policy and that it may be appropriate for the Commission to discuss the 2001-2002 ski meet dates with the coach at a future meeting. The second discussion presented by Michele Bergh is a safety concern with warming house supervision. She stated that the warming houses for the outdoor rinks are very isolated and that there is a potential for bodily harm to either the warming house monitor or participants utilizing the outdoor rinks. She is especially concerned with the Lions Park shelter, as it is constructed of concrete block and has doors that do not require keys to be locked. She presented the following options for the Commission to consider: 1) staffing the warming houses during peak hours only, 2) scheduling two people per warming house, 3) scheduling an older staff person to visit each site on a regular basis each shift, 4) provide an opportunity for concessions at Lions, either staffed by community recreation or a local charitable group who could use the site for fundraising purposes, and 5) keeping the warming houses locked and allowing groups to "rent" the warming house, at which point, they would be responsible for locking and unlocking them for the period that they would be utilized. Commissioner Sladek asked what type of communication tools were available. Ms. Bergh stated that there are two cell phones available to the warming house monitors. . Commissioner Dave Anderson stated that he would prefer not to staff during non- peak hours and also, adding a floating staff person.