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4.1 Performance Metrics and Incentive Compensation Policy <br /> Per our policy, the metrics for measurement of the designated year need to be determined <br /> before the start of the designated year; this allows for changes to be made and communicated <br /> in a timely manner before performance measurement begins. Mr. Adams presented the <br /> proposed Performance Metrics and Incentive Policy Score Card.No changes were being <br /> recommended for 2019. Mr. Adams informed the Commission that staff will continue to <br /> evaluate the customer satisfaction survey component of the Utilities Performance Metrics and <br /> Incentive Compensation for viable options to incorporate for measurement in 2020. <br /> Moved by Commissioner Bell and seconded by Commissioner Stewart to approve the <br /> Performance Metrics and Incentive Compensation Score Card for 2019. Motion carried <br /> 5-0. <br /> 4.2 Agenda Planning Policy and the Annual Governance Agenda <br /> Mr. Adams provided some background on the Agenda Planning Policy. He shared that when it <br /> was developed the rolling two year agenda requirement was a discussion point. It was <br /> questioned whether a two year forward looking agenda was needed, or if an annual agenda <br /> would suffice. After application of this new governance policy, staff recommended changing <br /> the two year requirement to a one year annual requirement. Mr. Adams presented two other <br /> changes to the policy as outlined in his memo. <br /> Mr. Adams presented the proposed 2019 Annual Governance Agenda. Mr. Adams explained <br /> that the annual agenda will provide transparency for the occurrence of the most critical <br /> responsibilities of the commission. Moving forward, the Annual Governance Agenda will be <br /> included in the Future Planning section of the commission meeting agenda. <br /> Moved by Commissioner Westgaard and seconded by Commissioner Nadeau to adopt the <br /> revised Agenda Planning Policy. Motion carried 5-0. <br /> Moved by Commissioner Bell and seconded by Commissioner Westgaard to adopt the <br /> 2019 Governance Agenda. Motion carried 5-0. <br /> 5.0 BUSINESS ACTION <br /> 5.1 Financial Report—October 2018 <br /> Ms. Slominski presented the October 2018 financial report. The Commission had a few <br /> questions on the accumulated depreciation. Staff responded. <br /> Moved by Commissioner Stewart and seconded by Commissioner Nadeau to receive and <br /> file the October 2018 Financial Report. Motion carried 5-0. <br /> Page 3 <br /> Regular Meeting of the Elk River Municipal Utilities Commission <br /> December 11,2018 <br />