4.2 ERMUSR 12-11-2018 - Laserfiche WebLink

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ERMU Commission Policy— G.2c Agenda Planning 5. The Commission will direct the General Manager to prepare and distribute the agenda for each regularly scheduled meeting as follows: a. The Commission Chair and the General Manager will discuss, at least monthly, approximately seven (7) days in advance of each regularly scheduled Commission meeting to develop a tentative agenda, including any items to be discussed in closed session. b. The tentative agenda and meeting packet of supporting materials will be distributed to Commission members and others approximately three (3) days in advance of the Commission meeting. Presentations and supplemental information items may be provided at the Commission meeting, c. The General Manager will ensure the posting of a meeting notice, along with the tentative agenda, in compliance with applicable law. d. Any Commission member or the General Manager may request additions, deletions or other changes to the agenda at the beginning of a regular meeting when the Commission Chair requests approval of the tentative agenda. Items requiring research or other advance preparation should be suggested for future meeting agendas. No items may be added to the agenda of special meetings and work sessions. e. Agendas for regular Commission meetings will be prepared in a consistent format as shown in the most current version of the Commission's `'Model Agenda". Agenda items will be categorized by their nature, specifically identifying in order items that are presented: i. Governance—Includes agenda items: call meeting to order, pledge of allegiance, consider agenda, resolutions, and similar actions of governance. ii. Consent—Includes items that are considered routine. There may be questions asked for clarification, but typically these items have no discussion. The items on consent are presented for Commission consideration all together and by one motion. A Commission member may request before the motion to approve the "Consent" items that any item(s) be moved from "Consent" to "Business Action." iii. Open Forum—This is an opportunity for public participation. Speakers will be required to state their name and address for public record. Items will be heard at the discretion of the Commission Chair. Items will be for discussion only; no action can be taken on the topic during that meeting. iv. Policy& Compliance—Policy review, policy development, and compliance monitoring. v. Business Action—Current business action requests and performance monitoring reports. vi. Business Discussion—This includes strategic planning, general updates, and informational reports. Topics may be tabled for future Business Action consideration. Will include an agenda item title "Future Planning" during which Page 3 of 4 57