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Elk River <br /> Municipal Utilities COMMISSION POLICY <br /> Section: Category: <br /> Governance Governance Policies <br /> Policy Reference: Policy Title: <br /> G.2c Agenda Planning <br /> PURPOSE: <br /> With this policy,the Commission establishes its expectations for a proactive governance process, <br /> I expressed in terms of a forward-looking two year agenda of recurring governance functions. The <br /> Commission also establishes the process for determining the agenda for each regularly scheduled <br /> Commission meeting. <br /> POLICY: <br /> The Commission,with support from the General Manager,will prepare, distribute, and follow a <br /> governance agenda that spans two succcssivcthe upcoming fiscal years. The Commission will <br /> update this agenda annually during the fourth quarter of each fiscal year by removing the current <br /> year, updating the next year, and adding the following year. The Commission will review the <br /> agenda as a part of each regular Commission meeting. The Commission's governance agenda <br /> will include a schedule of its recurring governance functions by month to facilitate the <br /> preparation of meeting agendas and the conduct of regular and special Commission meetings. <br /> Recurring governance functions include but are not limited to the following: consideration of <br /> stakeholder interests,policy review and development, strategic planning, approval of financial <br /> and business plans including budgets, organizational performance monitoring, internal and <br /> external audit reviews, General Manager performance planning and evaluation, governance <br /> evaluation and development, Commission Officer election, and committee appointments. The <br /> Commission will keep its two year governance agenda up-to-date and available to all <br /> Commission members,the Commission's Legal Counsel, and the General Manager. <br /> The General Manager,with direction from the Commission,will also prepare and distribute, in a <br /> timely manner, a detailed agenda that provides for open communications and the orderly and <br /> efficient conduct of each regular Commission meeting, special Commission meeting and <br /> Commission work session.-Agendas for regular Commission meetings will address items from <br /> the twe-year-governance agenda, Commission actions required by law, and other appropriate <br /> business matters.Agendas for special Commission meetings and Commission work sessions will <br /> Page 1 of 4 <br /> 55 <br />