04-12-2005 ERMU MIN - Laserfiche WebLink

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Page 2 Regular meeting of the Elk River Municipal Utilities Commission April 12,2005 Glenn Sundeen reported on the voltage flicker problems occurring at West Bank#2 Substation. Testing is being done to discover the problem. He also updated the Commissioners on the current projects and tree trimming. David Berg relayed there were 13 security systems sold in March. The SCADA system is up and running and has been responding with good information on the Wells. Well#2 is back on line and staff is in the process of completing the annual maintenance on the filter plants. Theresa Slominski reported on the staff duty changes that have been implemented to improve internal controls and efficiencies. 6.1 Review and Consider Employee Wage Request Bryan Adams briefed the Commissioners on the current benefits compared to surrounding utilities and the requested benefit and salary increases by employees. Discussion followed regarding the requested rest period for employees working in the middle of the night and the amount of times this has happened in the past year. John Dietz asks that staff keep record of this for future reference. John Dietz relayed to the employees present that they would be revisiting the insurance program this fall for the year 2006. There might be the possibility of a change if the rates keep going up. Bryan Adams shared with the Commissioners the positive attitude of the staff and the willingness to step in and help out when needed. James Tralle voiced his appreciation on the cooperation of all the employees. Jerry Takle added it is a job well done. Motion by James Tralle to approve the 2.57%salary increase,include the requested rest period amendment,along with the provision that the Health and Dental Insurance issue be revisited this fall utilizing an employee committee to make recommendations to the Utilities Commission. John Dietz seconded the motion. Motion carried 3-0. 6.2 Review Sick Leave Policy The current sick leave policy was discussed. By past practice, sick leave has only been granted if employee, spouse or child is sick. An issue recently arose concerning the proper use of sick leave and if sick leave can be used if employees'parents are ill. The definition of what is a dependent was brought up. Steve McDonald will look into the IRS definition of dependent and forward it on to staff. This issue will be discussed further at a later date. No action taken. 6.3 Review and Consider 2004 Audit Steve McDonald of Abdo,Eick&Meyers,LLP reviewed the 2004 audit. Overall,the audit went well. The collateral coverage at one bank was an issue again this past year. John Dietz requested staff to monitor collateral coverage closely so it does not happen again. The appropriate levels of cash balances were discussed,and the auditors suggest the Utilities continue to monitor them closely considering financial demands required to support system growth. Rates were also discussed and it appears they are consistent and fair.