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Work Program (2/21/02) IIIreality. We believe that by more directly integrating market and finance realities with physical planning efforts,the final plan more readily moves toward implementation. • It is our understanding that the City will establish a Task Force to oversee the preparation of the Plan. The Work Program identifies a number of meetings required to obtain Task Force input and direction. The Work Program also includes Planning Commission and City Council updates at various intervals on major policy issues and plan progress. • Unlike past planning projects, City Staff will not be required to lead the process. The use of outside consultants allows staff to play a more meaningful role in updating the Plan while continuing to efficiently manage day-to-day operations. City Staff provide an important source of local knowledge and technical expertise. This Work Program assumes that City Staff will be responsible for facilities scheduling and notices required for all meetings. City Staff will distribute pre-meeting information packets as may be needed. If possible,HKGi will provide City Staff with printed or electronic files for reproduction prior to each meeting. City Staff will be responsible for the distribution or publication of materials prepared by HKGi under the Communications Plan(Task 1.9). • The Work Program sets forth a specific number of meetings related to the planning process. In addition to the meetings listed in the work tasks, up to six(6)meetings with City Staff are included in the Work Program. Other meetings required by the City will be treated as an additional service. Work Program • 1 Define the Context 1.1 Assemble base mapping and GIS Data The purpose of this task is to help HKGi gain a thorough working knowledge of the community and to identify the existing character and patterns that define the City of Elk River. Unique and special attributes of the community will be identified which will establish the groundwork for the remainder of the planning process. 1.2 Assemble base mapping and GIS Data Accurate and usable mapping plays an essential part of the comprehensive planning process. It is our understanding that the City Engineer(H.R. Green)will have completed work on a current City base map prior to the start of the planning process. This Work Program assumes that the City will provide base mapping in electronic form compatible with ArcView GIS software. This data should include parcel level mapping with associated parcel attribute information from Sherburne County. [The Work Program elements related to geographic information systems (GIS) data are not complete pending further discussions with the City. Issues to be resolved included application of existing County data, application of existing City data, objectives for new data generation through the planning process, and role of HKGi.] 1.3 Collect and review relevant plans and studies • This process seeks to avoid reinventing the wheel. HKGi will review all relevant plans and studies to understand current goals and policies and find data that can be used in the planning process. Among the plans and studies to be reviewed are : ©Hoisington Koegler Group, Inc. Page 2