6.2. ERMUSR 06-12-2018 - Laserfiche WebLink

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Similarly,the Purchasing Specialist position duties are in flux,mostly this is related to the overlap in duties with the Inventory&Procurement Foreperson. The other three Specialist positions are due to be evaluated for essential duties,cross training and backup,and work flow. Staff discussed a number of options with the committee including the possibility of combining the two vacant full time positions into one full time position.The committee had consensus for staff to re-evaluate all five Specialist positions concurrently for essential duties and work flow. The results of the evaluation will be discusses at a follow up committee meeting. 2. Vacant budgeted IT Technician position—A full time IT Technician position was approved in the 2018 budget starting January 1. The filling of this position has been on hold as staff works through a cyber security assessment initiative with the city.Additionally,staff has done research on electric industry best practices regarding IT positions and proposed changes to the approved yet vacant position. Staff proposed the redevelopment of this position as an Operational Technology(OT) Superintendent rather than an IT technician.This position would report to the Technical Services Superintendent similar to an assistant supervisor. Currently there are two manager/superintendent positions in ERMU's organizational structure which are assistant positions to other manager/supervisors.These assistant positions are the Assistant Electric Superintendent position which is a direct report to the Electric Superintendent position and the Customer Service Manager position which is a direct report to the Finance&Office Manager position.The committee discussed this proposal.The designation as OT rather than IT stems from industry best practice and Homeland Security recommendations to other municipal utilities.In this case,the difference between IT and OT relates to focus of expertise on utility specific operational technology including but not limited to: Supervisory Control and Data Acquisition(SCADA),National Information Solutions Cooperative(NISC)software,meter reading software and related hardware, Geographic Information System(GIS)mapping technology,Automatic Meter Reading(AMR)and Advanced Metering Infrastructure(AMI) technology, Outage Management Systems(OMS),load management(LM)control software and hardware, and mobile workforce device implementation. The reason to change from a technician to a superintendent is justified through required level of decision making authority and accountability needed from this staff addition which includes decision making authority regarding cyber security. And,this proposed change in position helps define how this addition would be a compliment to contracted city IT services rather than in competition with those services. The committee had consensus for staff to continue with the proposed redevelopment of this position as an OT Superintendent by developing a new job description and working with the city on a memorandum of understanding for contracted IT services.A progress update would be discussed at a follow up committee meeting.The proposed timeline for hiring would place onboarding into September 2018. 3. Evaluate changes in essential job duties and responsibilities for the Executive Administrative Assistant—This position has grown since created. The commission adopted a data retention Page 2 of 3 87