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Oty <br /> Elk Request for Action <br /> To Item Number <br /> Mayor and City Council 8.2 <br /> Agenda Section Meeting Date Prepared by <br /> General Business May 21, 2018 Tina Allard, City Clerk <br /> Item Description Reviewed by <br /> Amendment to Advisory Group Attendance Policy Cal Portner, City Administrator <br /> Reviewed by <br /> Action Requested <br /> Approve,by motion, an amendment to the Advisory Group Attendance Policy. <br /> Background/Discussion <br /> At its May 7 meeting, Council discussed the attendance policy for advisory groups. Council wished to <br /> review each case as they occurred. Staff suggested the following changes: <br /> Attendance <br /> A member shall be expected to maintain a suitable attendance record. Attendance is vital to board <br /> service and City Council expectations. Because attendance is important, the City Council has <br /> adopted the following attendance policy: <br /> Members shall be automatically removed for lack of attendance. Lack of attendance is defined as: <br /> Regularly scheduled monthly commissions —missing three (3) meetings (including regular <br /> and special meetings) scheduled during a calendar year. <br /> All other commissions —missing two (2) meetings (including regular and special meetings) <br /> scheduled during a calendar year. <br /> Participation for less than three-fourths of a meeting shall be the same as a failure to attend a <br /> meeting. Members removed pursuant to this paragraph shall not continue to serve on the board and <br /> such removal shall create a vacancy. A member may appeal the termination by requesting a hearing <br /> before the City Council within 10 days of notice of termination. <br /> There may be some extenuating circumstances in which excused absences would be allowed with <br /> advanced written notice to the Office of the City Clerk. The City Council will evaluate these requests <br /> on a case-by-case basis. <br /> Financial Impact <br /> N/A <br /> Attachments <br /> ■ None <br /> The Elk River Vision <br /> A nehoming community Pitb revolutionary and spirited resourcefulness, exceptional ,`O e <br /> service, and community engagement that encourages and inspires prosperzty INAWRE1 <br />