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• Open Meeting Law Training Video <br /> • Guidelines for Electronic Communications Between Members of the Board <br /> • Data Practices Training Video <br /> • Conflict of Interest Policy and Best Practices <br /> • 2018 Utilities Commission Meeting Schedule <br /> There was discussion on the Open Meeting Law relating to serial meetings and how those may <br /> occur through telephone calls,email or social media;this then lead to discussion on the <br /> Guidelines for Electronic Communications between Members of the Board. Ms. Canterbury <br /> cautioned board members on which email account they use to receive emails relating to utility <br /> business,as such emails would likely be considered government data that is subject to a public- <br /> records request under the Minnesota Government Data Practices Act(MGDPA). She explained <br /> that the best option is for each board member to use their individual email account that the utility <br /> or city has provided for them.Attorney Beck concurred. There was additional discussion. <br /> In reference to Data Practices,Commissioner Westgaard had two questions;one regarding the <br /> archiving of his emails and the second regarding where to archive electronic meeting packets <br /> containing his notes. Commissioner Westgaard shared that he's running out of storage space for <br /> his city email account which contains co-mingled city and utility emails and inquired if there <br /> was a formal archive folder he could use.As there is currently no folder,Ms. Canterbury <br /> indicated she would work with IT to get one set up for him. In an effort to cleanup email files, <br /> staff noted that 75%of the emails we receive are considered non-records or transitory which can <br /> be deleted. In reference to the archiving of electronic meeting packets with notes,Mr.Portner <br /> offered some suggestions on how this could be handled. <br /> 3.0 ADJOURNMENT <br /> There being no further business,Chair Dietz adjourned the special meeting of the Utilities <br /> Commission at 3:25 p.m. <br /> M' utes pr-.ared,by Michelle Canterbury. <br /> 1 A <br /> Jo 1.1. D.•tz <br /> Ch.• ,ERMU C "i'!' ion <br /> Tina Allard <br /> City Clerk <br /> Page 2 <br /> Special Meeting of the Elk River Municipal Utilities Commission <br /> April 10,2018 <br />