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ity of ik River MEMORANDUM TO: Planning Commission FROM: Tom Mesich, Plann' g ommission Chair Michele McPherso irector of Planning DATE: May 30, 2000 SUBJECT: Meeting Etiquette Attached for your information is a one-page article entitled "Communication Tips for Television". Since the Planning Commission meetings are now aired live over Elk River Channel 12, we need to be aware of the fact that the public will be watching our every move. "Tips for Television" will help you conduct yourself during the meeting to the best advantage for the camera. In addition to what to wear, the tips outline how to handle microphones and present information, and also, to help each other remember to be heard. One tip that was not included on the enclosed article was to not wear white. White shirts under a dark blazer or • sweater are fine, but a white shirt or blazer on its own will tend to wash and glare in the video environment. We would also like to use this opportunity to ask the Commissioners to be present at the meetings by 6:15 p.m. in order to ensure that a quorum will be present and that the meeting can start promptly at 6:30 p.m. Often we have students and the general public in attendance and it is good to set a proper example of promptness and organization. If you cannot attend a meeting, or you are going to be late, please call the staff prior to the meeting. Again, this is to ensure that a quorum is present or, if one will not be present at 6:30 p.m., we can delay the meeting to the appropriate time. This will also allow staff to communicate with potential chairs, if the chair and vice-chair are not in attendance. Thank you for your cooperation in these matters. Having a smooth-running meeting which begins on time will help to educate the public about planning issues and developments that occur in the City. • S:\PLANNINGUVIICHMC\MEMOS\ETIQUETT.DOC 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD & Phone: (612) 441-7420 • Fax: (612) 441-7425