11-15-1984 CC MIN - SPECIAL - Laserfiche WebLink

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r- . SPECIAL SCHEDULED MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL THURSDAY, NOVEMBER 15, 1984 Members Present: Mayor Hinkle, Councilmembers Engstrom, Duitsman, Schuldt and Gunkel Members Absent: None 1. The meeting was called to order at 7:00 p.m. by Mayor Hinkle. 2. Dennis Anderson/Brentwood Roads Mayor Hinkle indicated that Mr. Dennis Anderson was present to request the City Council to reconsider the $9,400 that the City Council requested to be placed in escrow for future sealcoating of the roads in the Brentwood Addition. Mr. Dennis Anderson indicated that the developer's agreement did not specify the type of bitu- minous mix that should be placed upon roads in a development. Mr. Anderson indicated that the developer's agreement only requested a 2-inch mat for a seven ton road. Mr. Anderson further indicated that the State requires a 23-31 mix and therefore, he felt the City's requirements would be the same as the State's. Discussion was carried on regarding the first mile of bituminous road in the Brent- wood Addition placed in 1983 with the 23-41 mix and the completion of the roads in the Brentwood Addition in 1984 completed with a 23-31 mix. The City Administrator indicated that the developer's agreement does not specify the type of mix to be used but does specify that the developer will provide the City with specifications for the roads to be constructed in a development. The City Administrator indicated that the City did not receive a contract between the developer, Dennis Anderson, and Bauerly Brothers, the contractor for the road im- provements in the Brentwood Addition. General discussion was carried on regarding the contract between Bauerly Brothers and the developer, Mr. Dennis Anderson. Mr. Phil Hals, Street Superintendent, indicated that he received a copy of the contract between Bauerly Brothers and the developer, Dennis Anderson from Gerry Bauerly on September 4th. Mr. Hals indicated that the mile of paving that was done in 1983 met specifications, therefore, there was no reason to question the contract in 1984. Mr. Hals indicated that when the City's engineer obtained samples of the paving done in 1984, the test showed a 23-31 mix rather than the 23-41 mix required by the City. Mayor Hinkle indicated that it is projected that the roads will need a seal coat sooner than if the mix were a 23-41 mix. Therefore, the City has requested an amount to be placed in escrow equal to ten percent of the contract which equals $9,400.00. General discussion was carried on regarding the difference between the composition of the 31 mix and the 41 mix. Mr. Phil Hals indicated that the 31 mix deteriorates faster than the 41 mix.