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City Council Minutes <br />April 2, 2018 <br />Page 10 <br />Mr. Portner stated the input needs to get into public record and the stakeholders are <br />a group of people going out and talking with others, which can undermine the <br />process. <br />Mayor Dietz suggested having a subcommittee to hold special meetings before the <br />commisison meetings. He expressed frustration with this agenda item. He stated <br />before coming to Council, if staff has an issue with something a commission does, <br />they should go back to the comission and talk about first. <br />Mr. Portner stated the conversation may have been misrepresented because staff did <br />talk with Commissioner Anderson multiple times but the answers were not what he <br />expected, and the grant application requires public input. <br />Mayor Dietz felt a commissioner has a right to add an item to their agenda. <br />Mr. Portner stated the difference here is staff needed to follow a process for the <br />grant and wait for the grant to be approved by the state. <br />Mayor Dietz questioned why staff is now proposing this be done through the public <br />meeting process before the grant is approved. <br />Mr. Portner stated it is because the Commission set in motion another committee. <br />Commissioner Anderson stated the reason he inserted this item, at the location on <br />the commission agenda as he did, was because it was before the work plan agenda <br />item for the project and he wanted to discuss it before that plan was approved. <br />Mayor Dietz stated he has no issues with subcommittee meetings being held prior to <br />commission meetings. <br />Councilmember Wagner concurred and felt the city should encourage as much <br />public participation as it can. <br />Councilmember Westgaard stated the charter of why the city has a Parks and <br />Recreation Commission is to get public involvement, noting all meetings are open to <br />public participation. <br />Councilmember Wagner stated this situation is different due to the amount of <br />funding which would entail extra meetings and work sessions and still allows the <br />commission to work with the stakeholders. <br />Mr. Portner stated it has always been staff's intent to gather public input. He stated <br />the original intent for the subcommittee was to involve only 4-6 people so bringing <br />in the additional groups discussed tonight would help broaden representation. <br />Councilmember Olsen stated there should be no limits set. <br />11/1111 11 <br />NATURE <br />