04-22-1985 CC MIN - Laserfiche WebLink

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~ City Council Minutes April 22, 1985 Page Four Councilmember Engstrom asked Supertintendent, Phil Hals if his people would be able to perform all the duties as accumulating. Supertintendent, Phil Hals noted that possibly some of the Lion's Park improvements would have to wait while other more important and critical needs were met. 8. Consider TIF For Guardian Angels Structure At this point Executive Director Carol Mills and Dolores Kratzke, Manager appeared before the City Council to discuss the feasibility of using Tax Increment Financing methods to aid in the construction of a third structure. It was noted that Springsted, Inc. had presented a list of eligible costs and a payback schedule dated April 19, 1985 that indicated the financial feasibility of City participation. Acting City Administrator, Orvil Johnson noted that Counsel Peter Beck had indicated no legal questions at this time. COUNCILMEMBER ENGSTROM MOVED TO ACCEPT THE CONCEPT OF TIF PARTICIPATION AND DIRECTED ATTORNEY PETER BECK TO PREPARE THE DOCUMENTS IN A TIMELY WAY TO SUPPORT THE PROPOSED FINANCING. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 5-0. 9. Audit Discussion Mr. Gary Groen of Abdo, Abdo and Eick was introduced by Mayor Hinkle to discuss the 1984 audit. Mr. Gary Groen indicated some matters that concerned him, all relating to the Elk River City Hall operation. Mr. Groen noted that the under-utilization of the computer system was his most important topic. Mr. Groen noted that the utility operation and the liquor store operation should be incorporated onto the computer. He suggested that a task force be formed to study the combined use of the computer and recommend methods of utilization. The task force should be composed of staff and elected people from City Hall, staff and appointed from the Utility Commission and possibly some interested person from the public at large. Councilmember Gunkel wondered about using temporary help to implement a working system. Mr. Groen suggested that possibly a part~time finance officer be employed to help implement the plan. At this time Mayor Hinkle noted that several different personnel plans could possibly be used to improve office operations. He suggested that a Finance Director/Economic Development Coordinator be utilized. Mr. Groen and others wondered if that is the proper combination of skills. In addition to the above topic, Mr. Goen indicated incomplete items as follows: a) Certificates of indebtedness have not been issued as originally planned.' b) Fire contracts with other public agencies for 1983 and 1984 have not been billed. c) The Wright County bridge financing needs considerably more study. " d) The assessment role for the major storm sewer project has not been reconciled as yet. e) Minutes and the assessment role from the October 29, 1984 City Council meeting has not been prepared.