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Memo to the Planning Commission Page 2 December 19, 1996 • Commission were designated as the Board of adjustment, the length of time needed to reach a decision would be about one month, and an applicant would only have to attend one meeting. Designating the Planning Commission as the Board of Adjustment should not make their meetings last any longer because the Commission already reviews variances and make recommendations to the City Council. The City Council's planning agenda will be shorter because they will no longer review variances and appeals. There may be an occasion when the Council will hear an appeal of a decision made by the Planning Commission acting as the Board of Adjustment. Anyone can appeal a decision made by the Board of Adjustment; the applicant, a City Council member, a Planning Commission member, staff or anyone from the public can file an appeal. The appeal has to be filed within 10 days of the decision and is filed with the City Planning Department. The Planning Commission would have to convene separately as the Board of Adjustment. Since there are occasions when an application, such as a request for a CUP, requires a variance prior to considering the CUP request, it would seem the best time to convene as the Board of Adjustment would be • just prior to their meeting as the Planning Commission. Convening as the Board of Adjustment would involve conducting separate public hearings for the variance requests and appeals and making a determination on each request. The format would be similar to the procedure currently followed when the Commission is acting as the Planning Commission. The major difference will be that the determinations made when acting as the Board of Adjustment will be final and not recommendations. Recommendation It is recommended that the Planning Commission recommend approval of Ordinance 96- designating the Planning Commission as the Board of Adjustment. • s:\planning\scott\oa96-pc.doc