03-13-2018 ERMU MIN - Laserfiche WebLink

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administer the requirements of government data, and a Data Compliance Official who is the point of contact for data requests, questions, or concerns. Staff recommended the appointment of General Manager Troy Adams as the Responsible Authority, and Executive Administrative Assistant Michelle Canterbury as the Data Practices Compliance Official. Chair Dietz shared that he had recently received a data request for utility information which he had forwarded to ERMU staff He inquired as to how we had handled this request before having a policy in place. Mr. Adams stated that we had handled it just as it was outlined in the policies being presented. Attorney Beck added that this really isn't anything new and that the way data requests are processed are mandated by state law. He stated that ERMU has been complying with it for many years, and that this is just part of the process of getting something in writing about Data Practices formally added to our policy book. The Commission had a few questions. Staff responded. Moved by Commissioner Westgaard and seconded by Commissioner Nadeau to adopt by resolution the appointment of General Manager Troy Adams as the Responsible Authority, and the Executive Administrative Assistant Michelle Canterbury as the Data Practices Compliance Official. Motion carried 5-0. 5.0 BUSINESS ACTION 5.1 Financial Report—January 2018 Ms. Slominski prefaced by saying that with the change in billing cycles, the revenue comparisons from the prior year will be skewed as they are not being compared to the same billing time frames. She asked that the Commission keep this in mind as we review the financials throughout 2018. Ms. Slominski presented the January 2018 financial report. For the Electric Department, the operating revenue for January was 2%behind the prior year and 6%below budget. Although consumption was up, there was less revenue billed in January 2018 compared to 2017 due to the billing cycle change that resulted in a decrease in days we were billing for. Commissioner Stewart asked if we would be making an accrual during the months with the greatest discrepancy. Ms. Slominski explained the challenges in doing that and stated they hadn't planned on doing so. There was discussion. For the Water Department,the operating revenue for January was 12%behind the prior year and 10%below budget. Staff noted that the billing cycle change also impacts the Water Department's year to year comparisons as less revenue was billed in January 2018 compared to 2017. Chair Dietz questioned why the Electric Department's Maintenance Expense was up almost $60,000 from last year. Staff responded that a large part of it was due to tree trimming, maintenance of meters, and different labor allocations. Page 4 Regular Meeting of the Elk River Municipal Utilities Commission March 13,2018