Rules & Procedures 01-30-1995 - Laserfiche WebLink

Home Browse Search

• § 471.705 MUNICIPAL RIGHTS, POWERS, DUTIES tape is not available to the public, the court shall review the recording of the meeting in camera., If the court finds that this subdivision was not violated,the.action shall be dismissed and the recording shall be.sealed and preserved in the records of the court until otherwise made, availableto thepublic pursuant to this subdivision. If the,court.finds that this subdivision was violated, therecording may be introduced-at trial'in'its entirety subject to any protective orders as requested by,either party and deemed appropriate by the court. Subd. lb. Written materials. In any meeting which under subdivision 1 must be open to the public, at least one copy of any printed materials relating to the agenda items of the meeting prepared or distributed by or at the direction of the governing body or its employees and: (1) distributed at the meeting to all members of the governing body; (2) distributed before the meeting to all members; or (3) available in the meeting room to all members . shall be available in the meeting room for inspection by the public while the governing body considers their subject matter. This subdivision does not apply to materials classified by law as other than public as defined in chapter 13,or to materials relating tothe agenda items of a closed meeting held in accordance with the'procedures in subdivision la or other law permitting the closing of meetings: Subd. lc. Notice of meetings. (a) Regular meetings. A.schedule of the regular meetings of a public body shall be kept on file at its primary offices. •If a public body decides to hold a regular meeting at a time or place different from the time or place stated in its schedule of regular meetings, it shall give the same notice of the meeting that isprovided in this subdivision for a special meeting. - • (b) Special meetings. For a special"meeting, except an'emergency meeting or a special • meeting for which a notice requirement is otherwise expressly established by statute, the public body shall post written notice of the date, time, place, and purpose of the meeting on the principal bulletin board of the public body, or if the public body has no principal bulletin board, on the door of its usual meeting room. .The notice shall also be mailed or otherwise delivered to each person'who has filed a written request for notice of special meetings with the public body. This notice shall be.posted and mailed or delivered at least three days before the date of the meeting. As an alternative to mailing or otherwise delivering notice to persons who have filed a written request for notice of special meetings, the public body.may publish the notice once, at least three days before the meeting,in the official newspaper of the public body or,if there is none,in a qualified newspaper of general circulation within the area of the public body's authority. A person filing a request for notice ofspecial meetings may limit the request to notification of meetings concerning particular subjects, in which case the public body is required to send notice to that person only concerning'special meetings involving those subjects. A public body may establish an expiration date for requests for notices of special meetings pursuant to this paragraph and require refiling of the request once each year. Not more than 60 days before the expiration date'of a request for notice, the public body shall send notice of the refiling requirement to each person who filed during the preceding year. (c) Emergency meetings. For an emergency meeting, the public body shall make good faith efforts to provide notice of the meeting to each news medium that has filed a written request for notice if the request includes the news medium's telephone number: Notice of the emergency meeting shall be given by telephone or by any other method used to notify the members of the public body. Notice shall be provided to each news medium which has filed a written request for notice as soon as reasonably practicable after notice has been given to the members. Notice shall include the subject of the meeting.' Posted or published notice of an emergency meeting shall not be required. An "emergency" meeting is.a special meeting called because of circumstances that, in the judgment of the public body, require immediate consideration by the public body. If matters not directly'related to the emergency are 'discussed or acted upon at an emergency meeting, the minutes of the meeting shall include a specific description of the matters. The notice requirement of this paragraph supersedes any other statutory 'notice requirement for a special meeting that is an emergency meeting. 30