02-24-1986 CC MIN - Laserfiche WebLink

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City Council Minutes February 24, 1986 Page Two CQ;UNCILMEMBER WILLIAMS MOVED TO APPOINT MR. DIRK BARRETT TO THE ELK RIVER PLANNING COMMISSION FOR A TERM OF THREE YEARS. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. The City Administrator pointed out to serve on the Recreation Board. to contact the Planning Commission any of them might be interested in that there are also four members needed The City Council directed the City Staff applicants to determine whether or not serving on the Recreation Board. 4. Discussion Item: Projected Revenue Shortfall and Protential Local Government Aid Reductions The City's Finance Director informed the Council that the most recent infor- mation available from the State Legislature is that a bill has been proposed in the House to take all the necessary state budget cuts from state agency's and Welfare. As a result, if this bill passes, local government aids for 1986 would be unaffected. Potentially however, the City could loose over $38,000 in local government aid for 1986. The Finance Director noted that she would monitor the status of the legislation and also pointed out that the League of Cities is asking municipalities to standby for possible lobbying efforts if the current bill being discussed is not passed. Mayor Hinkle brought to the attention of the City Council letter from Senator Roger Moe who indicated that the State Department of Energy and Economic Development may be cut back drastically this session and he requested municipalities to relay any information they might have with regard to how this agency has assisted their Economic Development efforts. The Council reviewed SenatorMoe's letter and directed the City Administrator to draft a response to Sentor Moe's letter and to provide copies to Representa- tive Kiffmeyer and Senator Davis. 5. Update on City's Computer System The City's Finance Director explained that the January reports are now ready and that the items currently on line are the payroll system, accounts payable, the annual budget, and word processing. The Finance Director inquired whether the City Council would like to see monthly or quarterly financial reports. It was a general consensus of Councilmembers that they would like to see quarterly reports on City finances. The Finance Director explained that disk storage space is becoming a problem and that the system may run out of storage completely by the summer of 1986. She noted that she had received an offer from Ameridata for entirely new system like the existing system for a p~rchase price of $29,445. She explained that other options would include a $10,000 to $13,000 outlay for the additional storage required. Councilmember Gunkel suggested that the City Staff contact Sherburne County regarding the purchase of the system offered for purchase by Ameridata, since the Sherriff's Department accounted for a considerable amount of storage space on the system. The Council continued the discussion of the disk storage space situation and also reviewed the possibility of separate systems for the Police Department, Sherriff's Department, and Finance Department. Generally, the City Council