02-13-2018 ERMU MIN - Laserfiche WebLink

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Ms. Slominski presented the December 2017 financial report. Chair Dietz commented that when comparing the year-to-date actual amounts to the budgeted amounts, some of the line items are real close and others are way off. He asked how we determine the amounts. Ms. Slominski shared that the largest resource is the prior year's performance. She also explained some of the other things that are taken into consideration when determining the budgeted amounts. Chair Dietz had a few other questions on the financials. Staff responded. Moved by Commissioner Stewart and seconded by Commissioner Westgaard to receive and file the December 2017 Financial Report. Motion carried 4-0. 5.2 2017 Annual Safety Report In 2017, ERMU only submitted one report that qualifies under this annual safety reporting requirement;the OSHA Form 300A,which is a summary of work related first report of injuries and illnesses. Mr. Adams presented the OSHA Form 300A that had been filed;there were four recordable cases which resulted in 0 days away from work. Commissioner Westgaard asked if staff tracked the experience modification rate (EMR), and if so what the rate was. Ms. Slominski responded that the EMR is tracked and that she would pull that information together to include in her staff update next month. Moved by Commissioner Thompson and seconded by Commissioner Stewart to receive and file the 2017 Annual Safety Report. Motion carried 4-0. 5.3 2018 Bank Signatories Ms. Slominski shared that with the term of Commissioner Thompson expiring, and in order to have the smoothest transition of signors, she would like to determine the replacement check signor from the existing current commissioners and have the new signatures on file with the bank and another stamp made before the new commissioner starts in March. After discussion, Commission consensus was to appoint John Dietz,Al Nadeau and Mary Stewart. Moved by Commissioner Thompson and seconded by Commissioner Westgaard to adopt by Resolution No. 18-3 the following bank signatories for 2018; John Dietz,Al Nadeau, and Mary Stewart. Motion carried 4-0. 5.4 2017 Fourth Quarter Delinquent Items Ms. Slominski presented the delinquent items for the fourth quarter which included a delinquent amounts listing report totaling$10,524.96 for all services. She also presented the delinquent items comparisons for 2016/2017, identifying the categories and running totals. Ms. Slominski pointed out that the amount for the fourth quarter write-offs of$2,272.12 included $895.42 in revenue recapture items that had met the six year maximum amount of time they could be collected on. There was discussion. Ms. Slominski shared that our totals for the year for collections and write-offs are well below the national average, at .00659%. The Page 3 Regular Meeting of the Elk River Municipal Utilities Commission February 13,2018