04-08-1989 CC MIN - SPECIAL-JOINT

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e e e Page 4 Elk River City Council Minutes April 8, 1989 " The Attorney discussed with the City Council and the Planning Commission the need to have a complete record of what happens at meetings where development issues are discussed. The recommendation for denial of an application needs to be made on statements of fact and these statements of fact should be included within the minutes. The Attorney strongly recommended that Planning Commission and City Council meetings are tape recorded. Staff was directed to discuss with the Community Education Department of the School District the possibility of obtaining microphones and a recording system at the Community Room for future public meetings. 4d-3."City Operations" Changes The group discussed the City procedures and policies for direction given to the City staff and changes in how the City operates. The group discussed zoning and development, non compliance issues, and how such issues are currently being handled by the City staff. It was the consensus of the group that direction from the Planning Commission to the City staff and for changes in how the City responds to development challenges should be reviewed by the City Council prior to action being taken. 5. General Discussion As the meeting was approaching adjournment time, the issue of billboards was put on hold until the next meeting. Concern was expressed by Councilmember Schuldt regarding future used car lots and the need for these car lots to have a very closely reviewed conditional use permit issued. It was the consensus of both groups that a follow up meeting to this joint workshop session should be held in approximately six months. At this time, the City Administrator distributed to the Planning Commission City maps, office supplies, and City Code changes. 6. Other Business The City Administrator reviewed with the City Council the assessment appeals of Mr. and Mrs. MacGibbon for their Main Street sewer and street assessments. The staff is recommending that Mr. MacGibbon pay the entire street assessment for his homesteaded property and that the sewer assessment be deferred as he currently has service to the old sewer interceptor. Regarding the vacant lot, it has been determined by the staff that this lot is unbuildable and that the sewer assessment should be deleted. Also there is very little increase in valuation due to the street improvement and that this property should only be assessed $1,000 for this improvement. The City Council concurred with staff recommendation and directed the staff to provide the appropriate materials for final Council action on this issue.