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Copy Costs - Data Subjects <br /> Elk River Municipal Utilities charges data subjects for copies of government data. These <br /> charges are authorized under section 13.04,subdivision 3. <br /> You must pay for the copies before we will give them to you. <br /> Actual Cost of Making the Copies <br /> In determining the actual cost of making paper or electronic copies,we factor in employee <br /> time,the cost of the materials onto which we are copying the data (paper,CD,DVD,etc.), <br /> and mailing costs (if any). If your request is for copies of data that we cannot reproduce <br /> ourselves, such as photographs,we will charge you the actual cost we must pay an outside <br /> vendor for the copies.These costs are listed in the city's fee schedule. <br /> The cost of employee time to make copies is set annually in the Elk River Municipal Utilities <br /> Fee Schedule. <br /> Per MN Rules 1205.0300,subpart 4: <br /> May be included in actual costs May not be included in actual costs <br /> Employee time to make copies Employee time to search for and retrieve <br /> data for copying <br /> Costs of media (paper,CD's DVD's etc) Employee time to separate public from not <br /> public data <br /> Mailing costs Employee time to redact confidential data <br /> or private data about others <br /> Employee time to prepare copies (sort,label Costs not related to copying(preparing fax <br /> data,remove staples,paper clips,take data cover sheet,invoice,etc) <br /> to copier) <br /> Costs of reproduction that cannot be done Operating expenses of copier (electricity, <br /> by the entity(ex: photos) wear and tear,purchase,rental,etc) <br /> Obtaining and returning data to offsite <br /> storage <br /> Sort or review data if not necessary for <br /> copying <br /> Sales tax <br /> Verify accuracy of data <br /> Perform accounting functions <br /> Costs related to inspection <br /> 6 <br /> 175 <br />