4.2 ERMUSR 03-13-2018 - Laserfiche WebLink

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As a parent,you have the right to look at and get copies of public and private data about your minor children (under the age of 18).As a legally appointed guardian,you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask Elk River Municipal Utilities not to give data about them to their parent or guardian. If you are a minor,we will tell you that you have this right.We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data.We will make the final decision about your request based on your best interests. Note: Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. When We Collect Data from You:When we ask you to provide data about yourself that are not public,we must give you a notice.The notice is sometimes called a Tennessen warning. The notice controls what we do with the data that we collect from you. Usually,we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way,or if you ask us to release the data to another person.This permission is called informed consent. If you want us to release data to another person,you may use the consent form we provide. Protecting your Data:The Data Practices Act requires us to protect your data .We have established appropriate safeguards to ensure that your data are safe. When your Data are Inaccurate and/or Incomplete:You have the right to challenge the accuracy and/or completeness of public and private data about you.You also have the right to appeal our decision. If you are a minor,your parent or guardian has the right to challenge data about you. How to Make a Request for Your Data To look at data,or request copies of data that Elk River Municipal Utilities keeps about you, your minor children,or an individual for whom you have been appointed legal guardian,make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts document on page 5.You may make your written request by mail,fax,or email,using the data request form on page8. If you choose not to use the data request form,your written request should include: • that you are making a request,under the Data Practices Act(Minnesota Statutes, Chapter 13),as a data subject, for data about you; • whether you would like to inspect the data,have copies of the data,or both; • a clear description of the data you would like to inspect or have copied;and • identifying information that proves you are the data subject,or data subject's parent/ guardian. Elk River Municipal Utilities requires proof of your identity before we can respond to your request for data. If you are requesting data about your minor child,you must show proof that you are the minor's parent. If you are a guardian,you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity document located on page 7. 3