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E04y1� ,.,�� Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 9.2 <br /> Agenda Section Meeting Date Prepared by <br /> General Business March 5, 2018 Michael Hecker, Parks and Recreation Director <br /> Item Description Reviewed by <br /> Agreement and Donation to Install Athletic Field Cal Portner, City Administrator <br /> Lighting and Scoreboard at Oak Knoll Athletic Reviewed by <br /> Field Complex Lori Ziemer, Finance Director <br /> Action Requested <br /> ■ Adopt,by motion, an agreement between the City of Elk River, the Elk River Youth Football <br /> Association, and the Elk River Youth Lacrosse Association to pledge to donate $83,328 for <br /> installation of athletic field lighting and a scoreboard at the Oak Knoll Athletic Complex. <br /> ■ Adopt,by motion, a resolution acknowledging the donation of$83,328 from the Elk River Youth <br /> Football Association and the Elk River Youth Lacrosse Association. <br /> ■ Approve,by motion, the purchase of athletic field lighting for$113,787 from Musco Lighting. <br /> Background/Discussion <br /> The Elk River Youth Football and Lacrosse Associations have joined efforts to donate $83,328 for the <br /> installation of athletic field lighting and a scoreboard accounting for 66.7% of the total estimated project <br /> cost. They also donated$73,000 for lights at Oak Knoll in 2013 with payments made over 5-years. <br /> The Musco Lighting purchase is through the National joint Powers Alliance cooperative purchasing <br /> program, similar to the state purchasing contract the city uses frequently. The current lighting price is <br /> $113,787 which includes three light poles, electrical services, control-link wireless control system and <br /> installation. <br /> Additional project costs include conduit installation conducted by ERMU (materials only,labor donated) <br /> and installation of a scoreboard by AIM Electronics. The scoreboard is not part of this initial request and <br /> will be purchased separately at a later date. The full project is budgeted in the 2018 Park Improvement <br /> Fund for$125,000. The attached agreement and resolution were reviewed by City Attorney Peter Beck. <br /> Financial Impact <br /> The total price for athletic field lighting installation is $113,787. Final pricing of the electrical conduit and <br /> scoreboard will be determined once finalized vendor quotes are received. <br /> Attachments <br /> ■ Oak Knoll Athletic Field Lighting Agreement <br /> ■ Resolution Acknowledging Contributions <br /> ■ Oak Knoll Athletic Complex Site Plan <br /> ■ Sports Lighting Proposal <br /> POWERED 6T <br /> AR <br />