Finance & Administrative Services

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City of Ell< River 2004 Annual Report support to the fire chief for all safety program functions. This division is very proud of providing courteous and efficient service to our customers. The city clerk's division also acts as the Public Relations/Communications division. This division ensures communication to enhance our public image by recognizing and promoting the positive aspects of Elk River. This is accomplished through the following internal, external, and inter-departmental relations: ERtV 12, our cable TV channel, which has live broadcasts of city meetings and provides city programs; Community Residents' Guide serves as a guide to community and government services; Inside Citywide our internal newsletter; The Current, delivered six times per year to all residents and businesses in the city; and our website allowing web users access to meeting schedules, city minutes, agendas, the City Code, and city events. Some Accomplishments · Elections-Assisted ISO #728 with March Election for bond referendum through use of our optical tabulators, training of judges, conducting public accuracy test, preparation of test deck, and trouble shooting on Election Day. Conducted the September 14 primary election and November 2 general election for Elk River. Enhanced the election process by having a split shift system for election judges and establishing an Absentee Ballot Board that processed 780 absentee ballots. · Document Imaging and Electronic Records-Continued to scan records of Council packets, Council minutes, Council agendas, resolutions, and ordinances into our imaging system. Increased use of electronic records through distribution to staff of the city directory, the Inside Citywide, budget, annual reports, and Council packets reducing the amount of paper records copied and distributed. · Boards & Commissions-Completed a Boards and Commissions Policy and Handbook adopted by the City Council in August. FINANCE The Finance Department is responsible for the accurate and timely accounting of all of the city's financial matters. This includes cash management, debt management, accounting, financial reporting, internal audit procedures, budgeting, reporting as required by the state, management of tax increment financing and tax rebate districts, capital improvement planning, and all other financial activities of the city. 2004 Financial Data Please refer to the City of Elk River's Comprehensive Annual Financial Report (CAFR) for the Year Ended December 31, 2004, for financial and statistical information on the city. The CAFR will be available in May. This Annual Report is a review of activities and goals; it is not intended to provide detailed financial or statistical data on the city. The CAFR presents a complete and accurate accounting of the city's financial status as of the end of the year. It also includes statistical information, a transmittal letter from the finance and administrative services director and management's discussion and analysis letter.