5.1. SR 03-21-2005 - Laserfiche WebLink

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Item # 5.1. MEMORANDUM TO: Mayor and City Council FROM: Lori Johnson, Finance and Administrative Services Director DATE: March 21, 2005 SUBJECT: Consider Westbound Liquor Store Bids The city received bids for the Westbound Liquor Store construction project on March 8. Steve Chuba, the project manager from Greystone Construction, and architect Dan Pellinen have reviewed the bids. Attached is a memo from Mr. Chuba outlining their recommendations on each bid package. Also attached is a project budget and bid comparison for the Council's reference. There were 22 bid packages included in the proposal; the recommendation is that 18 of the bid packages be awarded and four be rejected. These four are being recommended for rejection because the bids far exceeded the budgeted construction estimate or they did not meet bid specifications. Some of these rejected bid packages are estimated to be less than $50,000 so they will be negotiated through the quoting process as permitted by statute. The packages in excess of $50,000 will be rebid. The budget for this project including start up costs, such as inventory but excluding financing costs, is approximately $2,098,000. Although four of the bid packages are not being awarded at this time, the project manager and architect still think that the project will come in close to the budgeted amount. If the four remaining bid packages come in at the budgeted amount, the project will be under budget by approximately $70,000; however, if the fmal bids come in close to the bids currendy being rejected, the project will be over budget. Finally, now that bids have been received and the actual construction cost is more certain, fmancing will be put in place and presented to the Council for consideration at an upcoming meeting. Action Requested The City Council is asked to act on the 22 bid packages for Westbound Liquor Store as oudined in the attached letter from Steve Chuba, Project Manager for Greystone Construction Company.