4.3. PCSR 11-28-2017 - Laserfiche WebLink

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The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Planning Commission Item Number 4.3 Agenda Section Public Hearings Meeting Date November 28, 2017 Prepared by Zack Carlton, Planning Manager Item Description City of Elk River – Ordinance Amendment  Remove Planning Commission work session from city ordinance, Case No. OA 17-14 Reviewed by Chris Leeseberg, Senior Planner Reviewed by Action Requested Recommend, by motion, approval of the Ordinance Amendment. Purpose of the Ordinance Amendment The proposed amendment removes language from the ordinance stating a Planning Commission Work Session will be held the second Tuesday of each month. Public Benefit Provides clarification to the public regarding meeting dates and time. Background/Discussion City ordinance section 2-299 states: The planning commission shall meet regularly on the fourth Tuesday of each month to take action on its official business, including planning-related items. The commission will meet on the second Tuesday of each month in work session. No action can be taken at a meeting designated as a work session unless the meeting has also been called as a special meeting. Special meetings may be held at any time upon the call of the chair. Notice of the time and place of a special meeting shall be communicated to the members and publicly noticed at least three days prior to the meeting except in the event of an emergency. A majority of the commission members shall constitute a quorum. All commission meetings shall be open to the public. Except as provided in this article, the commission shall be governed by and operate pursuant to Robert's Rules of Order, Newly Revised (ninth edition). Including the work session in the city code requires preparation of a meeting cancellation notice when the meeting is not held. A work session on the second Tuesday of the month has not been held for over five years. To eliminate unnecessary work for city staff, and confusion when the meeting is not cancelled and posted on the city’s website, staff proposes removing the underlined section of the ordinances from Sec. 2-299. If a work session is required in the future, staff will post the notice accordingly and within all statutory time frames required of special meetings. Council Meeting If acted on, this item will go to the December 4, 2017, City Council meeting. Attachments  Ordinance Amendment