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<br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />E-MAILIINTERNET USE <br /> <br />The City of Elk River (the "City") provides e-mail, voice-mail and Internet access to many City <br />employees. This policy sets forth the City's general principles governing e-mail, voice-mail and <br />Internet usage. <br /> <br />The telephonic equipment, computer equipment, software, electronic media and services <br />used to supply e-mail, voice-mail and Internet access to employees are the property of the City <br />and are intended to be used for City business. <br /> <br />This policy covers all e-mail, voice-mail and Internet usage that: <br /> <br />a) is accessed in or from the City's offices; <br /> <br />b) is accessed using remote access to the City's computer equipment, telephonic <br />equipment, or services; <br /> <br />c) is accessed using the City's computer equipment, telephonic equipment, or any <br />service paid for by the City; <br /> <br />d) is used in a manner that identifies the user with the City or that refers to the City in <br />any manner. <br /> <br />GUIDELINES APPLICABLE TO ALL E-MAIL AND VOICE-MAIL USAGE <br /> <br />· E-mail and voice-mail services are provided for the City's business use. While occasional use <br />of these services for personal, non-business use is acceptable, employees must demonstrate a <br />sense of responsibility and may not abuse e-mail or voice-mail privileges. <br /> <br />· All communications sent by employees via e-mail or voice-mail must be respectful in tone and <br />professional. E-mail and voice-mail may not be used for transmitting, retrieving or storing any <br />communications of a discriminatory or harassing nature, derogatory to an individual or group, <br />obscene, or which are of a defamatory or threatening nature. E-mail should not be used for <br />"chain letters" or for any purpose which is illegal, against City policy, or contrary to the City's <br />interests. <br /> <br />· The City has the capability to retrieve mail messages even after they have been deleted or <br />erased. Furthermore, the use of passwords on the e-mail and voice-mail system does not <br />mean that messages stored on those systems are confidential from the City or may not be <br />retrieved or reviewed by others. <br /> <br />· Employees should be aware that City-provided computer equipment and the information <br />stored in such equipment is the property of the City. The City reserves the right, in its <br />complete discretion, to review any employee's e-mail files, messages, and usage at any time <br />and without notice and/or permission. <br /> <br /> <br />22 <br />