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<br />. <br /> <br />. <br /> <br />. <br /> <br />[DISCUSSION DRAFT] <br /> <br />It is important that your permanent personnel records are kept accurate and up-to-date. You must <br />immediately notify the payroll department when there is a change in any of the following: <br /> <br />. Name (through marriage or otherwise) <br />. Address <br />. Marital status <br />· Beneficiaries for life insurance and retirement <br />. Telephone number <br />. Person to contact in case of emergency <br />· Other changes which may affect benefits coverage <br /> <br />It is each employee's responsibility to notify the payroll department of changes. <br /> <br />GOVERNMENT DATA PRACTICES ACT <br /> <br />Numerous types of data are categorized as private, non-public, or confidential under the <br />Minnesota Government Data Practices Act. In many circumstances, data may not be disclosed <br />except with authorization of the subject of the data or pursuant to court order. To ensure that the <br />Minnesota Government Data Practices Act is not violated, employees are strictly prohibited from <br />disclosing to a third party, within or outside the City, any personnel data, data relating to pending <br />civil legal actions, or any other data that might be classified as private, non-public, or <br />confidential, without the City Administrator's express authorization. Pursuant to the Minnesota <br />Government Data Practices Act, the City Council appointed the City Administrator as the <br />responsible authority to administer the requirements for collection, storage, use, and <br />dissemination of data on individuals within the City. Refer to the City's Guidelines and <br />Procedures for the Minnesota Government Data Practices Act for additional information. <br /> <br />PERFORMANCE APPRAISALS <br /> <br />Performance appraisals are an opportunity for employees, supervisors, and the City to assess an <br />individual's job performance. The performance appraisal system is designed to: <br /> <br />· Ensure that quality services are provided to the public at the least possible <br />cost; <br />· Motivate and develop empl9yees to their fullest potential; <br />· Clarify roles and mutual expectations of supervisors and employees; <br />· Promote open and ongoing communication between employees at all levels, <br />including feedback from subordinates to supervisors; and <br />· Assist in determination of whether employees are meeting the established <br />performance standards for their position. <br /> <br />Performance appraisal forms generally will be maintained in the employee's personnel file. <br /> <br />6 <br />