LIBRARY BOARD BYLAWS 2017 1004 - Laserfiche WebLink

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■ Presides and maintains order throughout the meeting. ■ Assists in compiling the meeting agenda. • Signs the meeting minutes after approved by the Library Board at a regular meeting. ■ Knows and abides by Robert's Rules of Order. ■ Knows and abides by city, regional, and state policies. II. Vice -Chair ■ Assumes the duties of the Chair in their absence. ■ Automatically becomes Chair if a vacancy occurs in the office, and serves out the remainder of the term. III. Secretary ■ Assumes the duties of the Chair in the absence of the Chair and Vice - chair. E. A city appointed staff person will distribute the minutes and agenda to all members prior to the next meeting, record attendance at each meeting, record minutes of each meeting and make a permanent file of all minutes which shall be available to the public on the City of Elk River website. F. The Library Services Coordinator is the Staff Liaison to the City. G. Each voting member has the right to make a nomination, including self -nomination, for an office. H. A vacancy in the office of Chair, Vice Chair or Secretary shall be filled by a vote at the next regularly scheduled meeting of the Library Board after the vacancy occurs. Article IX Annual Report Elk River City Council will receive an annual report of library activities by the Library Services Coordinator. When this report is presented, members of the Library Board may attend. Article X Library Fund A. There shall be created a library fund, which shall be kept separate from other accounts of the city. All monies received by the Elk River Public Library shall be paid into the city treasury, credited to the library fund, and paid out only upon approval by City Council based on the city's financial policies. B. The Library Board is given monthly financial reports to track the status of budget line items approved by the City Council. Page 4 of 5