2.3 ERMUSR 10-10-2017 - Laserfiche WebLink

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Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Eric Volk—Water Superintendent MEETING DATE: AGENDA ITEM NUMBER: October 10,2017 2.3 SUBJECT: MnDOT Supplemental Agreement Number 1 to Agreement Number 1027572 ACTION REQUESTED: Approve and Execute Supplemental Agreement Number 1 with the Minnesota Department of Transportation. BACKGROUND: In response to MnDOT replacing the Highway 10 Bridge over the Elk River(Lake Orono), we are relocating our water main that passes within 11' of the bridge. We will be relocating the water main outside of the Minnesota Department of Transportation (MnDOT)right-of-way (ROW). The construction of the new water main will be bid and completed as part of the MnDOT project. DISCUSSION: The original agreement that we entered into with MnDOT had us paying for our portion of the relocation work immediately. As the relocation work will not begin until late spring of 2018, ERMU staff requested a change in due date for the payment of relocation work to coincide with the budget year. MnDOT agreed to amend the original agreement to reflect that change. The supplemental agreement indicates that we have until January 31, 2018 to reimburse the state for our portion of the relocation costs being completed in 2018. FINANCIAL IMPACT: The financial impact is included in the 2018 budget. Preliminary numbers put the project at $362,961.00,this included the construction costs and MnDOT's cost for administering the project. The final bid numbers came in at $206,161.20. We budgeted $240,000 in 2018 which will cover construction costs, MnDOT costs, and engineering costs from our consultant. ATTACHMENTS: • Letter—MnDOT Supplemental Agreement Number 1 • MnDOT Supplemental Agreement Number 1 to Agreement Number 102572 Page 1 of 1 29