5.5. SR 03-14-2005 - Laserfiche WebLink

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,/ /3 / \/ Special City COlU1Cil IVllnutes November 22, 2004 and discuss the October 11,2004 minutes at the December worksession and discuss the appropriate way to follow-up to the October worksession. IVII. Klaers indicated that the Council may need to have individual worksessions with the Planning Commission and lhe Parks and Recreation Commission to discuss recommendations that are being made on development proposals. Cot/mil/ St~{fRe!ations Mr. Klaers indicated the monthly Council worksessions seem to be working out well to provide more informal Council discussions to evaluate proposals and policies prior to formal Council approval. He stated that "acceptable rules of behavior" for Council, staff, and administrator interaction was an action step identified in the Brimeyer worksessions. Mr. Klaers indicated that he was not in attendance at the meetings at which tIlls was discussed and asked the Council for direction on tIlls issue. Councilrnember Kuester stated that she believes there is confusion on when it is appropriate for Council to contact staff directly and when Mr. I<Jaers should be contacted first. She indicated tl1at there is no indication of which way is correct. CouncID11ember Tveite indicated tl1at he believes staff and Council should use common sense and professional courtesy when determining if direct contact is appropriate. - Mayor I<Jinzing stated tl1at she would like to fmd out if other cities have code of conduct policies in place regarding staff and Council commurllcation and commurllcations witl1 boards and commissions. Mr. Klaers noted that tl1e communication witl1 boards and commissions has been addressed in the new board and commission policy adopted August 2,2004. CouncID11ember Dietz stated that he believes that direct commurllcation between tl1e department heads and the City Council should not be limited and that tl1e department heads should be able to contact the Council witl10ut notifying tl1e city administrator at anytime if they deem it appropriate. On the topic of staff training, Mr. I<Jaers stated tl1at he would like the city to hire the Stanton Group to provide on-site management/supervisory training to department heads and other first-line supervisors. The plan Is to hold tl1e training on December 15, 2004. It was the consensus of the City Council to use contingency funds for tIlls training. / Organizationall'/lanagement Mr. Klaers stated tl1at tl1e hiring of a parks and recreation director was one part of tl1e staff reorganization plan tl1at has been implemented and it is working out well. He stated tl1at he believes that tl1e next step, as highlighted from the Brimeyer sessions, should be to hire a commurllty development director. It was d1e consensus of the Council to support tllls position. TIlls position is in tl1e 2005 budget: Mr. I<Jaers stated that in order to proceed with tIlls position in a timely manner, the job description and pay grade need to be established this winter and adve~tisement for tllls position needs to begin in March. The Council direct~d the Personnel Committee to review tl1e pay of tl1e community development director at tl1eir December meeting.