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<br />. . If the City's normal review procedure will not allow for <br /> completion of the process within 60 days, form letters should <br /> be sent to every applicant extending the 60 day period for up to <br /> an additional 60 days so that the city review process can be <br /> completed. It is not acceptable to require an applicant to <br /> consent to a 60 day extension as a condition of applying for the <br /> approval. American Tower. L.P. v. City of Grant, 636 N.W.2d <br /> 309 (Minn., 2001). However, a letter notifying the applicant of <br /> an extension and setting forth the reasons therefore may be sent <br /> at any time following receipt of the application and prior to the <br /> expiration of the initial 60 day review period. <br />. . When denial is recommended, proposed findings of fact and a <br /> written statement of the reasons for denial should be set forth <br /> in staff reports and in a separate proposed resolution for <br /> adoption by the decision maker, so that the reasons for denial <br /> are set forth at the time a request is denied. <br /> . If there are no specific findings for denial set forth in the <br /> <br />record, the review time should be extended so that formal <br /> <br />findings of fact can be made and brought back for adoption at <br /> <br />the next meeting, which must be prior to the expiration of the <br /> <br />60 day period or any extension thereof. <br /> <br />. <br />