02-22-2005 CC MIN - Laserfiche WebLink

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. . . City Council IvUnutes February 22, 2005 Page 10 5.9. Consider Proposals to Complete Master Grading Plan for Public \Vorks Site Director of Planning Michele McPherson stated proposals have been received for preparation of the master grading plan for the Public \Vorks site. The bids ranged from $15,620 to $33,754. Councilmember Farber stated he would be fIne with the $15,620 bid from John Oliver and Associates as long as no change orders were allowed. Acting Mayor Dietz stated he is concerned about accepting a bid that was less than half compared to the other bids. Councilmember Farber and Gumphrey concurred. Streets Superintendent Phil Hals stated he contacted John Oliver to discuss their low bid and to make sure they understood what was expected of them. He stated he gave them the opportunity to withdraw their bid before it was awarded but John Oliver stated they understood what was expected and declined to withdraw. Acting Mayor Dietz questioned Mr. Maurer as to why Howard R. Green didn't submit a bid for the project. Mr. Maurer stated he did not bid on the project but submitted a quote to the city administrator of what Howard R. Green would have bid on the project. He stated he did not bid on the project because of a concern that the estimate prepared in fall of 2004 for project budget purposes was mistaken as a quote and how it would be perceived if he now submitted a quote substantially lower. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER FARBER TO ACCEPT THE BID FROM JOHN OLIVER AND ASSOCIATES IN THE AMOUNT OF $15,620 WITH NO CHANGE ORDERS ALLOWED FROM THE CONTRACTOR. MOTION CARRIED 3-1. Acting Mayor Dietz opposed. Acting Mayor Dietz stated he hoped everyone learned a lesson from this situation and that it would not happen again. Councilmembers Farber and Gumphrey concurred. Councilmember Motin disagreed. He stated that since he has been on the Council there has never been a review of comparable engineering quotes from other fIrms. He stated that this exercise did not necessarily meet the objective either. 5.10. Consider Zane Avenue Right of\Vay Easement-Wal-Mart Expansion Proposal Mr. Maurer stated he has been working with Wal-Mart on obtaining right-of-way so the city can complete a 3-lane confIguration on Zane Street. He stated if the city takes any right-of way, then the Wal-Mart parking lot would be non-conforming. He stated the city could request a 10' sidewalk easement onto Wal-Mart's property, which would allow the city to expand Zane Street for the 3-lane striping.