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6.1b ERMUSR 05-09-2017
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6.1b ERMUSR 05-09-2017
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5/8/2017 11:57:15 AM
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City Government
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ERMUSR
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5/9/2017
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With the creation of a 5 member commission I have some questions I'd like to pose to the <br /> commission that are not addressed in the by-laws. We currently have 3 signatories on our bank <br /> account: John Dietz, Daryl Thompson, and Alan Nadeau; the pre-existing three commissioners. <br /> We require two signatures on every check and have Mr. Dietz's signature stamp available to the <br /> Payroll and Accounts Payable Specialist for the first signature, and for the second signature I <br /> have a stamp for Mr. Thompson, and Troy has a stamp for Mr. Nadeau. The only other <br /> requirement of signatories is bank paperwork such a letter of credit and this requires a physical <br /> appearance for signing at the bank. I am listed as a signatory for transfers, wires, and bank <br /> activity such as authorizing stop payments and fees. Given that we have five commissioners <br /> now, should we have all five listed as signors on the bank account— and should we have <br /> additional stamps created? If we continue to have three, how often would we determine who <br /> those three are? I don't know that we need to change anything but I'd like to have some <br /> discussion to be intentional about our handling the designations. <br /> There are very few times that Troy and I are both out of the office leaving us without a second <br /> signature option, but that would be the rationale for having an additional stamp (or two). <br /> Holders of another stamp could be the Executive Administrative Assistant (and an additional <br /> manager - I would suggest someone in the office such as the Customer Service Manager or <br /> CIP/Key Accounts Manager, however it could be someone in the field as well.) For comparison, <br /> the City has only the Mayor and the City Administrator as signors. <br /> ATTACHMENTS: <br /> • None <br /> Page 2 of 2 <br /> 14:1 <br />
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