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Elk River <br /> Municipal Utilities COMMISSION POLICY <br /> Section: Category: <br /> Governance Commission—Management Connection Policies <br /> Policy Reference: Policy Title: <br /> G.3a Controlling Authority <br /> PURPOSE: <br /> With this policy, the Commission affirms that its authority to direct the General Manager resides <br /> only in an official action supported by the affirmative vote of a majority of a quorum of the <br /> Commission members during either a regular or a called special meeting of the Commission. <br /> POLICY: <br /> Only decisions of the Commission acting as a legally authorized decision-making body are <br /> binding. Consistent with this general statement: <br /> 1. An individual Commission member or Commission committee cannot make decisions or <br /> recommendations, nor issue directives that are binding except in unusual instances when the <br /> Commission has acted to specifically authorize an individual Commission member or <br /> Commission committee to exercise such authority. This applies both during and outside of <br /> called meetings of the Commission. <br /> 2. When individual Commission members or Commission committees request information or <br /> assistance from management without first obtaining Commission authorization to do so,the <br /> General Manager may: <br /> a. Respond as requested, notifying all other Commission members of the request and the <br /> response provided. The General Manager may, at his or her sole discretion, provide <br /> copies to all other Commission members of any documents provided in the response. <br /> (Note: Other Commission members may request copies of any documents provided in the <br /> response and the General Manager is expected to provide them promptly). <br /> b. Refer the request to the Commission for consideration and direction before taking any <br /> action. The General Manager is not required to explain the basis for referring a request, <br /> but such basis could include a determination that the request may be sensitive or <br /> disruptive, or that it would require the expenditure of a material amount of staff time or <br /> funds that were not previously budgeted and scheduled for that purpose. (Note: the <br /> Page 1 of 2 <br />