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Elk River Members Present: Members Absent: Joint Special Meeting of the Elk River City Council and Housing and Redevelopment Authority Held at Elk River City Hall Monday, December 2, 2013 Mayor Dietz, Councilmembers Wilson, Motin, and Westgaard (6:27 p.m.) HRA Commissioners Chuba, Kuester, and Toth Councilmembers Burandt and Commissioner Kuester Staff Present: City Administrator Calvin Portner, Community Operations and Development Deputy Director Manager Jeremy Barnhart, Director of Economic Development Brian Beeman, and Senior Administrative Assistant /Recording Secretary Jennifer Johnson I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 5:46 p.m. by Mayor Dietz. 2.1 Discuss Housing Survey and Develop Housing Tax Increment Financing Scoring Worksheet Mr. Beeman presented the staff report. He introduced Springsted Consultant Mikaela Huot, who reviewed the draft application scoring worksheet with the Council and commission members. The following areas of the worksheet were discussed and adjustments suggested: Under question 1 of the application worksheet, "The policy meets the criteria set forth in Section IV of the city's Tax Increment Financing policy," Ms. Huot reviewed the TIF policy sections asked if the overall policy should be adjusted. She noted the policy as currently worded remained in compliance with state statute. There were no comments regarding question 1. Under question 2, "Ratio of Private to All Public Investment in Project," Councilmember Motin suggested no points be awarded if the ratio was less than 2:1. Discussion ensued regarding whether or not to assign 0 points versus 1 point if some aspects of a project don't meet specific thresholds. Ms. Huot stated some projects may have areas that still qualify it as a worthy, viable project, but may have areas that don't meet all thresholds even by assigning 0 points. It was decided to consider each project in a case -by -case basis. Under question 3, "Job Creation in the City of Elk River," Commissioner Chuba noted his concerns with the number of jobs retained being viewed as significantly less valuable than the new creation of jobs. He felt it more a penalty not attempt to retain businesses who may wish to relocate. Councilmember Motin felt it important to remain consistent between both industrial and housing project types. Ms. Huot agreed and noted other cities differ across the board, depending upon whether or not retainage of current jobs is more important than creating new jobs. It was decided to lower the number of existing /retained jobs divided by a lower number instead of 10.