2.2 ERMU DRAFT MINUTES 03-13-2017

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members. John asked is this was something we were going to do. Staff responded yes and elaborated on what that would involve. G.2g—Commission Officer Roles,Responsibilities& Succession, last paragraph under Secretary. John pointed out that item number 2 where it states that"appropriate written records of Commission meetings are prepared and distributed to all Commission members and the General Manager within three days of each Commission meeting"should be changed to reflect that they will be distributed three days prior to the next Commission meeting. Staff will make that change. G.2h.1—Wage&Benefits Committee Charter,point 3, in regards to reviewing insurance policies and evaluating policy renewals. John Dietz recommended that this point be changed to further specify that it is in relation to employee benefit insurances. Staff agreed and will make that change. G.2h.2—Financial Reserves&Investment Committee Charter,point 4.John asked for further clarification on whether this was the job of the Committee or the Finance&Office Manager. Staff indicated that it was the responsibility of the Finance&Office Manager. Peter Beck pointed out that the paragraph began with"On behalf of the Commission and Committee..."the Finance&Office Manager would perform these duties. Peter suggested that point 4 be kept in the policy as it provides direction. G.3b—Delegation of Authority to the General Manager—John Dietz asked if this is something we are already doing. Troy Adams shared that despite the formality we are doing a majority of these things and that some things are still in the process of being formally developed; for example the delegation to management policies. G.3c—General Manager Accountability,point 1,in regards to the Commission as a body and the Commission members individually will never give instructions(direct or implied)to anyone other than the General Manager. John asked for further clarification on this point. Staff responded. Peter Beck shared that he would further review the proposed governance policies to ensure the government statues are properly referenced. Troy Adams requested the Commission approve the core governance policies that were presented,contingent upon making the revisions identified by John Dietz and possible changes legal counsel suggests. Troy added that the finalized policies,along with the by-laws,would be brought back to the Commission for formal adoption in March or April. Daryl Thompson made a motion to approve the proposed governance policies as presented,contingent upon making the changes identified by Commissioner Dietz and possible changes legal counsel suggests. Al Nadeau seconded the motion. Motion carried 3-0. Page 3 Regular meeting of the Elk River Municipal Utilities Commission February 14,2017 26