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<br />City Council Minutes <br />June 14,2004 <br /> <br />Page 6 <br /> <br />same amount or more of work going on. If the city clerk reports to administrative services, <br />then the clerk will have two bosses. <br /> <br />Mayor Klinzing stated that from the discussion, two positions have been identified to <br />possibly move forward with, and those are the community development director and the <br />administrative services director. She stated that another position that may be needed is <br />human resources. <br /> <br />Finance Director Lori Johnson stated that the city does not currently have a human <br />resources position but that Payroll Clerk Lauren Wipper has been performing some of those <br />duties. Ms. ] ohnson stated that she would like to see tl1e city hire a payroll clerk so Ms. <br />\X1ipper can concentrate on human resource activities. <br /> <br />Mr. Klaers stated that he believes in order to implement the organizational structure, the <br />community development director should be considered for the 2005 budget. Mr. Klaers <br />noted that his biggest time commitment for departments he supervises is in the area of <br />community development. <br /> <br />Councihnember Kuester stated tl1at in deciding which positions to add, the Council needs to <br />review the internal services, such as tl1e number of reports to city administrator and <br />communication, as well as the external customer service that the city is providing. <br /> <br />It was the consensus of tl1e Council for staff to prepare job descriptions for a community <br />development director and a director of administrative services for Council review. <br /> <br />Mayor Klinzing stated that another task tl1at needs to be completed is for the Council to <br />adopt an organizational structure and the work program. <br /> <br />It was discussed tlnt the Council needs to review the following topics prior to the adoption <br />of tl1e organizational structure and tl1e work program: tl1e preferred governance model, set <br />individual and departmental goals, discuss acceptable behavior between Council and staff, <br />review relationships with boards and commissions, and continue work on the organizational <br />chart. <br /> <br />Mr. Klaers noted tl1at he has had meetings witl1 the 14 different individuals he supervises to <br />talk about departmental goals and individual goals and has tried to have these goals <br />implemented. He stated tl1at his plan is to have frequent meetings and to assist staff. <br /> <br />MOVED BY COUNCILMEMBER KUESTER AND SECONDED BY <br />COUNCILMEMBER TVEITE TO APPROVE ENTERING INTO AN <br />AGREEMENT WITH HOWARD R. GREEN TO RETAIN TERRY MAUER'S <br />SERVICES AS CITY ENGINEER AS PROPOSED. MOTION CARRIED 5-0. <br /> <br />5.2.b. Review Results of Council/Staff Governance \Xlorksession <br /> <br />Mr. Klaers stated tlut a Board and Commission Guidebook is in the process of being <br />prepared by the City Clerk and will be presented to the Council next month. <br /> <br />5.3. Schedule for Utilities Building Removal and Parking Lot Expansion <br /> <br />< City Administrator Pat Klaers indicated tl1at the overall plan for downtown is to remove the <br />utilities building, close King Avenue, and to work with First National Bank and tl1e school <br />