Parks and Recreation Commission Rules and Procedures

Home Browse Search

Park and Recreation Commission Rules and Procedures Page 6 2/6/2017 Section 4. Meeting Records All minutes, evidence, exhibits, correspondence, maps, plats etc. shall be made a part of the record, become the property of the City of Elk River and be maintained as a permanent record in the City offices. Audio tapings of the meetings will be kept on file for a one year period. Although Park and Recreation Meetings are not normally video-taped, any video tapes which are made of Park and Recreation Commission meetings will be kept on file for three (3) months. These records shall be available to the public during normal business hours at the City Hall. Section 5. Meeting Arrangements 5.1 Date The Park and Recreation Commission shall meet regularly on the second Wednesday of each month. Other meeting dates shall be selected by the commission at their regular meetings or called and set by the Chairperson when necessary or requested by staff, in accordance with Section 5.3. All Commissioners will be provided with a minimum of three days notice. 5.2 Location City Staff and Chairperson shall select a meeting location that will suit the anticipated needs of the meeting and which shall be accessible to all. Most meetings will take place at the City Hall. 5.3 Additional Meetings The Chairperson may call for a special meeting at any time. Notice of the time and place shall be communicated to the members and publicly noticed at least three (3) days prior to the meeting. Section 6. Parliamentary Procedure Meetings of the Elk River Park and Recreation Commission shall be conducted using Robert’s Rules of Order, as most recently revised. Section 7. Preserving Order The Park and Recreation Commission is authorized to preserve order at its meetings. While meetings may be open to the public, no one who is noisy or unruly has a right to remain in the meeting room and will be asked to stop the disturbing action or leave the room.