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Park and Recreation Commission <br />Rules and Procedures <br />Page 4 <br />2/6/2017 <br />2. Call special meetings of the Commission in accordance with the City <br />Ordinance. <br />3. Sign documents of the Commission. <br />4. See that all actions of the Commission are properly taken. <br />5. Work with the City Staff to set monthly meeting agendas. <br /> <br />B. Vice Chairperson <br /> <br />During the absence, disability or disqualification of the Chairperson, the Vice Chairperson <br />shall exercise or perform all the duties and be subject to all the responsibility of the <br />chairperson. <br /> <br />C. Secretary <br /> <br />During the absence, disability or disqualification of the Chairperson and Vice Chairperson, <br />the Secretary shall exercise or perform all the duties and be subject to all the responsibility <br />of the chairperson. In the absence of staff to perform recording, the secretary shall record <br />the activities which take place during the Park and Recreation Commission meetings. <br /> <br /> <br />C. Commissioners <br /> <br />1. All commissioners shall be responsible for the collection, review and <br />dissemination of facts regarding an issue before them. Facts shall be gathered <br />in a manner consistent with Article III Section 9 of these procedures. <br />2. All commissioners shall be familiar with City Code, the City Comprehensive <br />Plan, Master Park Plan and state law regarding the operation and duties of a <br />Park and Recreation Commission. <br />3. At least one Park and Recreation Commissioner will be available at the <br />Planning Commission and City Council meetings, where Park and Recreation <br />Commission items will be discussed, to answer questions and provide <br />information relevant to Park and Recreation Commission decisions. If the Park <br />and Recreation Representative assigned to attend a City Council or Planning <br />Commission meeting has a differing opinion on a particular issue than was <br />recommended by the Park and Recreation Commission, the representative shall <br />notify the Chair so that an additional Commissioner may attend to present the <br />Park and Recreation Commission recommendation. <br />4. Attendance - <br />All Commissioners shall endeavor to be present at all Park and Recreation <br />Commission meetings and hearings. When members are absent from a <br />meeting, it may be difficult to achieve a quorum needed for taking action or <br />making recommendations. Commissioners who are unable to attend a <br />meeting shall notify the Chair or a member of City staff. Commissioners <br />