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• Knows and abides by city, regional, and state policies. <br />II. Vice -Chair <br />• Assumes the duties of the Chair in their absence. <br />■ Automatically becomes Chair if a vacancy occurs in the office, and serves <br />out the remainder of the term. <br />III. Secre <br />• Assumes the duties of the Chair in the absence of the Chair and Vice - <br />chair. <br />E. A city appointed staff person will record attendance at each meeting, record minutes <br />of each meeting and make a permanent file of all minutes which shall be available to <br />the public on the City of Elk River website. <br />F. The Library Services Coordinator is the Staff Liaison to the City and distributes the <br />minutes and agendas to all members prior to the next meeting. <br />G. Each voting member has the right to make a nomination, including self -nomination, <br />for an office. <br />H. A vacancy in the office of Chau, Vice Chair or Secretary shall be filled by a vote at <br />the next regularly scheduled meeting of the Library Board after the vacancy occurs. <br />Article IX Annual Report <br />Elk River City Council will receive an annual report of library activities by the Library <br />Services Coordinator. When this report is presented, members of the Library Board may <br />attend. <br />Article X Library Fund <br />A. There shall be created a library fund, which shall be kept separate from other <br />accounts of the city. All monies received by the Elk River Public Library shall be <br />paid into the city treasury, credited to the library fund, and paid out only upon <br />approval by City Council based on the city's financial policies. <br />B. The Library Board is given monthly financial reports to track the status of budget <br />line items approved by the City Council. <br />Article XI Amendments <br />Page 4 of 5 <br />