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<br />Out State - $40.00/day distributed as follows: <br />Breakfast - $ 7.00 <br />Lunch - 9.00 <br />Dinner - 20.00 <br />Incidentals* - 4.00 <br /> <br />. <br /> <br />*Incidentals shall include phone calls, newspapers, gratuities, etc. <br /> <br />No receipts will be required in order to qualify for this reimbursement. <br /> <br />If an employee or official finds normal meal expenses exceed the above limits due <br />to the economic conditions of the conference location, a reimbursement may be <br />requested for the additional expense. Receipts must be submitted to qualify for <br />this reimbursement. <br /> <br />Reimbursement will not be made for meals included in conference registration. A <br />copy of the conference schedule must be submitted along with the expense <br />reimbursement. <br /> <br />6. Phone calls for Cit}! business will be reimbursed separately. Receipts are required. <br /> <br />7. <br /> <br />Taxi, parking, and other travel expenses will be reimbursed separately. Receipts <br />are required. <br /> <br />. <br /> <br />8. Payment of mileage reimbursement pursuant to paragraph two above shall be paid <br />for transportation by personal vehicle for out of state travel. However, <br />reimbursement shall not exceed the commercial airfare rate. <br /> <br />9. When a personal or city owned vehicle is used in lieu of air transportation, <br />reimbursement for meals shall be limited to the period of time required if air <br />transportation were used. Employees will not be reimbursed for lodging expenses. <br /> <br />10. Reasonable hotel expenses will be paid directly by the City~ however, if <br />arrangements cannot be made for direct billing, the City shall reimburse the <br />employee for such charges except as noted above in paragraph nine. <br /> <br />11. Reimbursement will be subject to tax as required by IRS regulations. <br /> <br />. <br />