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Housingand Redevelopment Authority <br />Item Nurn - ber . ............... <br />7.3 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />General Business <br />April 6, 2015 <br />Amanda Oth.oudt, Director, 1'11) <br />Item Description, <br />Reviewed by <br />Downtown Lighting project <br />Suzanne Fischer, Director, COD <br />Reviewed by <br />Ca] Partner, City Adn-tinistrator <br />Action, Requested <br />Authorize b�, motion to accept an outside bid for the installation and removal of the downtown lights. <br />Background/Discussion <br />.At the November 4, 2013 HRA. meeting, the Commission approved the purchase of decorative LFD <br />lights as one of the Core Downtown strategies in the Mississippi Connections Plan. The lights were <br />purchased and installed shortly thereafter. <br />Due to recent requests and concerns about the overall aesthetics and maintenance of the lights, the FIRA <br />_iIjcsp lily. Parks Maintenance or use of a cantamad&,-ualer <br />consideration for this service. <br />Parks has indicated difficulty in filling vacant Seasonal positions required sunitncr help. Parks would <br />consider taking over maintenance of the downtown lights possibly later this fall. <br />Staff obtained estimates from two conipanies that install and maintain holiday lighting: Fach company <br />conducted a site visit and both Found many nonfunctional lights due to exposure to, the elements. <br />Rainbow Holiday Design Company (Minnetonka) submitted an estimate of $5,600. They propose 2 <br />strands per light pole and the trees varied from 2-5 strands with a few trees that might need more. They <br />propose wrapping the tree base draping lights in the canopy to, reach the tree top. Estimate includes <br />removal and disposal of the current lights and replacing A with new ('16 I.A--,'D Warm White lights. <br />Emerald Companies (Waite Park) submitted an estimate of $4,760. Estimate includes removal and storage <br />of the lights currently in working order, replacement of damaged lights (purchased by the HRA ftotil a <br />local vendor --l-lorric Depot), and installation. Service calls are included, and product warranty would be <br />from the light tri.anufacturer. <br />Financial Impact <br />The funding., source for this project is located in the 2015 line item 'Other professional Services' Current <br />Balance is $32,450, <br />Attachments <br />