06-23-2016 ICE MIN - Laserfiche WebLink

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Arena Commission Minutes Page 2 June 23,2016 • Commissioner Westgaard believes it can't be gifted because of the regulations of the enterprise fund. The sewer fund owns that property because of the sludge dumping that is done across the road. The land purchase for YAC was an internal purchase of parks and rec through the sewer fund. Where they want to put the displaced Dave Anderson complex should the new building happen at Lake Orono,is on land adjacent to YAC so there would need to be a similar type of transfer so the sewer fund can't be used for anything other than improvements to our public services. A "gift" to parks and rec for a ball field would be a non-qualifying expenditure. Czech notes we are hoping to have our finals by Monday so we can review it on Wednesday with the task force. At this point, some of the numbers we have gotten have been inconclusive to say the least, they really don't qualify for what we need with breaking down expenditures, costs, staffing,what it all would mean to us.When he has the information he will pass it on to the Arena Commission. Commissioner Cunningham notes before they give the final numbers,make sure they are including figures for varsity locker rooms and someone needs to talk to the to the district's business manager or the new Superintendent about structuring a lease agreement that will assist in paying for these areas. Commissioner Westgaard,notes we will want to talk about that at some point, and asks Commissioner Cunningham for help about who the correct people would be to include in that conversation. • Cunningham notes everything is done a year or even two years in advance, so even if we could get a square footage we could adjust the contract to offset some of the costs for the locker rooms. Czech responds this may have to happen when we get to the architect phase of the project so we will have a solid number for the square footage. Cunningham adds he should be able to give an estimated square footage. Commissioner Westgaard agrees we should be able to get those numbers as well as an estimated cost per square foot. Commissioner Westgaard notes he has not been impressed with the consultant. Czech agrees and notes that he has brought up his concerns. Commissioner Westgaard notes the report looked at our current operating costs and staffing needs and projected what our new operating costs and staffing needs would be. When we examined the details,with 3 sheets of ice, they estimated costs to operate and staff would more than double. While it would be the addition of another sheet,it shouldn't mean a double in staff. When we look back at operating costs from reports that were done in 2006 and 2011 with the improvements to the 10111E11E0r 8 NATURE