09-13-2016 ERMU MIN - Laserfiche WebLink

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2.4 August 22,2016 Closed Meeting Minutes 2.5 August 22,2016 Special Meeting Minutes 2.6 Financial Statements 2.7 2016-2017 Minnesota Municipal Utilities Association Safety Program Contract 2.8 Public Power Week Resolution 2.9 Customer Service Week Resolution Daryl Thompson seconded the motion. Motion carried 3-0. 3.0 OPEN FORUM No one appeared for open forum. 4.0 OLD BUSINESS 4.1 Field Service Facility Expansion Update Following the purchase of 1437 Main Street, staff met with Kodet Architectural Group to discuss the future of the field service facility expansion. The meeting offered the opportunity to review what had previously been discussed and come up with a game plan on how we should proceed forward. It was determined that we would begin the process by reviewing the plans and selecting an expansion footprint to help determine what site improvements would need to be made prior to finalizing any building plans. Eric Volk presented a preliminary drawing of the expansion footprint. Staff noted that the size of the buildings were premature, and reiterated that the footprint was being use more or less to show the preferred orientation of the buildings and to help determine what utilities would need to be moved prior to construction. Eric stated that we already know that the sanitary force main and substation will need to be moved. In addition,the wetlands will also need to be relocated. Troy Adams added that one of the next steps will be dealing with road right-of-ways and the multiple lots that are currently zoned residential.As staff will need to work with the city to combine the lots and change the zoning, the earliest we'd be talking about a design would be sometime next year. In the interim, soil boring tests will be conducted. There was discussion on what the plans were for the home located at 1437 Main Street. Neighboring residents who could potentially be affected by the project, Chad Briggs,Ashle Horton, and Sue Seeger were in attendance. The residents had some questions about the expansion running north to south versus east to west. Staff responded. There were also questions and discussion on the option of keeping the current driveway. John Dietz wanted to know when we would have a more formal drawing available. Troy stated that we'll want to get the soil borings back first as that will help dictate what our footprint will be. He shared that we'll also need to evaluate what our current and future Page 2 Regular Meeting of the Elk River Municipal Utilities Commission September 13,2016