01-10-2005 CC MIN - Laserfiche WebLink

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. . . City Council :Minutes January 10,2005 Page 5 HPC Event Ms. Haug stated that there would be an event on Saturday, January 22, to be held at 1:30 p.m. at Lions Park Center. This event will discuss the archeological work that was done this past summer. Citizens may bring artifacts to this event as well. Council recessed at 7:40 p.m. The meeting reconvened at 7:45 p.m. 5.5 RequestPartner Update Director of Planning Michele McPherson demonstrated the RequestPartner software program. She illustrated with the example of a barking dog if a citizen wanted to send this complaint to city staff. She informed the Council that currently there are 73 requests in the system, but some of these are from last year's snowplow complaints that were entered into the system to enable staff a practice format. Staff in the future will be able to put this information into a spreadsheet for statistical purposes. Staff will have a running history of what was asked for, can do an analysis of the workload, illustrating completion time, etc. She stated that forms could be modified depending on the needs of staff and Council. She stated that she could give council the ability to go into the system via the "back door" to see if neighbor's complaints have been taken care of. Mayor Klinzing noted that the City needs a form to report illegal burning. Councilmember Motin was concerned whether the citizen would realize that a request for service is the same as a request for information. He was concerned too whether the citizen would realize that a request for service is the same as a complaint. Michele McPherson stated that perhaps the verbiage should be changed and perhaps a third box that the resident could check should be added. 5.6 Public Works Master Plan Street Superintendent Phil Hals explained that there is a Public Works Master Plan to accommodate building, staffing and equipment needs for the continued growth of the city. The current Public Works facility is comprised of 38.3 acres of which 14.3 are useable due to the presence of wetlands and athletic facilities. This site is used for the Public Works shop, a fuel-dispensing island, outdoor storage, and the leaf, brush and oil drop off areas. Also three baseball fields and two soccer fields are located on City property and are part of the larger Oak Knoll complex. He stated that currently city equipment is stored outside primarily during the summer months. In winter park maintenance and miscellaneous and unneeded street equipment are stored offsite in four locations, two of which are water tower bases. Staff has identified the need for cold and tempered storage. The existing building could be utilized for summer equipment storage so that all the equipment is on site and under cover which will prolong the life span of the equipment. In addition to the cold storage noted, the south storage building is an immediate replacement request. This is due to the condition of the existing storage building, which is nearing collapse and the changes in salt storage requirements by the EP A/MPCA. These storage requirements require mixing and storage to occur under cover to eliminate salt-laden water run-off into adjacent water bodies / wetlands.