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Oty <br /> Elk Request for Action <br /> To Item Number <br /> Mayor and City Council 4.5C <br /> Agenda Section Meeting Date Prepared by <br /> Consent September 19, 2016 Jessica Miller, Executive Secretary/Deputy City <br /> Clerk <br /> Item Description Reviewed by <br /> Special Event Permit: Elk River High School Tina Allard, City Clerk <br /> Homecoming Parade Reviewed by <br /> Cal Portner, City Administrator <br /> Action Requested <br /> Approve,by motion, a special event permit for the Elk River High School homecoming parade on <br /> Friday, September 30, 2016, subject to the following conditions: <br /> 1. The event planner is required to notify all property owners abutting the parade route. The city will <br /> provide a template of the notice that shall be distributed and a list of the properties to be notified. <br /> The event planner shall submit an affidavit showing the notice was distributed. <br /> 2. Garbage clean up shall be completed immediately following the parade. <br /> 3. Signs shall be installed at the following locations no later than September 23, 2016: <br /> ■ School Street 50-feet west of Freeport Street (alerting westbound traffic) <br /> ■ School Street 100-feet east of Proctor Avenue (alerting eastbound traffic) <br /> ■ Jackson Avenue at 71h Street (alerting northbound traffic) <br /> ■ Jackson Avenue at the north high school parking lot entrance (alerting southbound traffic) <br /> The signs shall state: <br /> School Street Closed <br /> 4:00 p.m. — 6:00 p.m. <br /> Friday, September 30 <br /> Parade <br /> Upon completion of the parade, all signs shall be immediately removed. The sign sheeting shall be <br /> orange with black lettering,reflective, and mounted on a 30x30 aluminum plate. The signs shall <br /> be mounted in a Type 3 barricade, or approved equal. The barricades shall be secured with <br /> sandbags or tied to an existing pole to prevent them from being removed or tipped over. <br /> 4. The Elk River Police Department will provide police and reserve support for traffic control. <br /> 5. Candy may be handed out at the parade but is not allowed to be thrown from moving objects. <br /> Background/Discussion <br /> Elk River High School is requesting a special event permit for their homecoming parade on Friday, <br /> September 30, 2016,beginning at 5:00 p.m. The parade will begin in the Parker Elementary parking lot <br /> and head west on School Street ending in the Elk River High School parking lot. <br /> Financial Impact <br /> N/A <br /> Attachments <br /> ■ Route map <br /> POWERED 6T <br /> AR <br />